AGENDA MEMORANDUM

Meeting Date:           September 13, 2010

FROM:                       Mike Thornton, Purchasing Manager

SUBJECT:                  Resolution Authorizing an Amendment  with Applied Aquatic Management extending the term of an existing Agreement

Staff Recommendation:

Staff recommends adoption of the resolution authorizing execution of contract amendment number two with Applied Aquatic Management (AAM) extending the term of the original agreement for an additional one year period.

Analysis:

The Storm Water Utility and Parks and Recreation use AAM for control, prevention, and eradication of unwanted or invasive aquatic vegetation within city retention ponds and other areas of standing water.

Fiscal year to date, $13,650.00 and $4,950.00 has been spent by Storm Water and Parks and Recreation respectively.  Approximately the same amount is expected to be spent during the 2011 fiscal year.  Storm Water will have spent an additional $133,228.50 in the 2010 fiscal year for mechanical and hand removal of vegetation in Lakes Hollywood and Lorraine.  This additional work was approved by Commission under separate purchasing items using the unit costs in the agreement.

This amendment extends the term of the existing City agreement until September 30, 2011 at the original contracted unit pricing.  The unit price pages from the original agreement are attached for your reference.  Commission approved the original agreement on December 8, 2008 under resolution 8347 as a result of Competitive Bid 80491.

Options:

1. Approve the attached resolution authorizing the execution of the contract amendment with

Applied Aquatic Management; or

2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

Staff  anticipates Storm Water and Parks & Recreation will spend $18,600.00 during the 2011 fiscal year.  This estimated amount does not include any additional mechanical vegetation removal that may be required.

Submission Date and Time:    9/16/2010 12:11 PM____

Department: _Storm Water____________ Prepared by:  _Mike Thornton________                      Attachments:         Yes__X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _ 014-5171-537.34-10     001-8124-572.46-25 Project No. ___________________ WF No. ______________________ Budget  _____ $14,000.00________             $ 5,000.00________ Available _____________________

RESOLUTION NO._______________

                                                A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NUMBER TWO TO AN EXISTING CONTRACT BETWEEN THE CITY OF LEESBURG AND APPLIED AQUATIC MANAGEMENT FOR THE PURPOSES OF PROVIDING AQUATIC VEGETATION CONTROL SERVICES PURSUANT TO RESOLUTION 8347; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute amendment number one to an existing agreement with APPLIED AQUATIC MANAGEMENT whose address is P.O. Box 1469, Eagle Lake, Florida  33869; to provide engineering services on a continuing basis to the City of Leesburg.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __September_______ 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

______________________________________

City Clerk