AGENDA MEMORANDUM

 

 

Meeting Date:           September 13, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing the execution of an agreement with Beesley Construction Company, LLC for the McCormack Street Rebuild construction services

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Beesley Construction Company, LLC for $29,361.00.

 

Analysis:

This project will provide for the reconstruction of a portion of McCormack Street starting at Bradford Ave. and continuing south for approximately 250 feet.  The reconstruction will include the removal of the current street surface and base,  replace with new base materials, and install new asphalt.  The intersection of McCormack and Bradford Ave will also be resurfaced.

 

 

 

The existing street surface in this area has deteriorated and will soon begin to fail creating pot holes and require increased maintenance.  The street surface has deteriorated due to a poor clay base used under the asphalt.  The new construction will use FDOT road base specifications that will provide the appropriate base for the type of traffic traveling on this street.  The street will be reconstructed using a sub-grade of 12-inches compacted sand clay mix,  then a base of 10-inches compacted lime rock.  Finally, 2-inches of Type S-1 Asphaltic Concrete will form the final friction layer.

 

McCormack Street is used by school buses and heavy trucks.  The described road design will be able to stand-up to the traffic of these heavy vehicles.

 

Work will begin shortly after execution of the agreement and is expected to take 80 calendar days per the terms of the agreement.

 

Procurement Information:

On August 9, 2010 the Purchasing Division issued Invitation to Bid number 100401.  Staff advertized this opportunity in the Daily Commercial and posted on-line at BidSYNC.com.

 

On August 19, 2010 sealed bids were received from six prospective contractors.  Bids were evaluated by purchasing and public works staff.  The low bidder’s past performance was verified by their successful job performance on two recent City projects requiring construction services.

 

SUMMARY OF BIDS

Bidder Name

Location

Amount

Responsive & Responsible

Beesley Construction Company, LLC

Leesburg

$29,361.00

Yes

Salser Construction, Inc.

Ocala

$35,350.88

Yes

Professional Dirt Service

Eustis

$37,930.00

Yes

Paqco, Inc.

Leesburg

$38,500.00

Yes

C.W. Roberts Contracting

Tallahassee

$46,900.00

Yes

D.A.B. Constructors

Inglis

$80,000.00

Yes

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the low bidder met the requirements of the local vendor preference.

 

Options:

1.  Approve execution of the agreement with Beesley Construction Company, LLC; or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

The $29,361.00 cost of this project is budgeted and available in the account listed for the 2010 fiscal year.

 


Submission Date and Time:    9/16/10 12:11 PM____

 

Department:    Public Works___________

Prepared by:  Terry Pollard_____________                     

Attachments:         Yes____   No __X____

Advertised:     X_ Not Required ______                     

Dates:   ______August 8, 2010   ________                     

Attorney Review :       Yes___  No __X__

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-5112-541-6310 __ 

 

Project No. __310051 ___________

 

WF No. __WF 682618/1_________

 

Budget  _____$29,362.00_________

 

Available ____$29,362.00________

 

 


RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BEESLEY CONSTRUCTION COMPANY, LLC FOR THE MCCORMACK STREET REBUILD CONSTRUCTION SERVICES FOR $29,361.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Beesley Construction Company, LLC whose address is 2113-A Citrus Blvd., Leesburg, Florida 34748 for the McCormack Street Rebuild construction services pursuant to Invitation to Bid 100401.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of _September_____ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk