AGENDA MEMORANDUM

 

 

Meeting Date:           September 13, 2010

 

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

 

Subject:                      Resolution authorizing Change Order No. 1 to Rainey Construction as Final Reconciling Change Order in the amount of $37,843.00

 

 

Staff Recommendation:

Staff recommends approval of Change Order No. 1 to Rainey Construction in the amount of $37,843.00.

 

Analysis:

On June 8, 2009, the City Commission authorized a contract with Rainey Construction for construction of reclaimed water mains and a sanitary force main in the amount of $1,068,591.66.  The work involved construction of reclaimed water mains to serve Arlington Ridge and Legacy, a reclaimed water main extension to serve the golf course at Plantation, and a sanitary force main to serve the master lift station at Plantation.

 

The main extensions to serve Plantation were to be constructed in the Progress Energy transmission line easement that runs between SR 33 and Plantation.  Use of this easement would avoid significant costs of restoration that would be necessary if an alternate route through Plantation was used.  There were significant delays in obtaining Progress Energy’s permission to use their easement.  A large portion of this Change Order is associated with the costs of demobilization and remobilization by the contractor.  The remaining items are adjustments for field conditions.  These are aggregated into this final, reconciling change order for the contract.

 

The contractor requested $81,220.53; following several meetings, staff reduced the requested amount to $37,843.00, which is the recommended amount for Change Order No.1.

 

Options:

1.  Approve Change Order No. 1 to Rainey Construction in the amount of $37,843.00; or,

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

Funds are available from the 2007 Utility Bond Issue, but are in a different project.  A bond reallocation for the Water Fund is necessary to move the bond funds between projects and has been included on this agenda for approval.  There is no additional impact on operating or reserve funds.

 

 

Submission Date and Time:    9/16/2010 12:11 PM____

 

Department:  Environmental Services

Prepared by:  R. Sharp 

Attachments:         Yes X    No ______

Advertised:   ____Not Required  X                      

Dates:   __________________________                     

Attorney Review :       Yes___  No  X

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3099-533-6310

 

Project No. 430012

 

WF No. WF230297/1

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute Change Order No. 1 (Final Reconciling Change Order) To Rainey Construction in the amount of $37,843.00; and providing an effective date.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order No. 1 with RAINEY CONSTRUCTION, INC. whose address is 4477 East CR 462, Wildwood, Florida, for construction services under Invitation to Bid 90231.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 13th day of September 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk