AGENDA MEMORANDUM

 

 

MEETING DATE:   September 13, 2010   

 

FROM:                       Bill Wiley, AICP, Community Development Director

 

SUBJECT:                  Ordinance amending the Code of Ordinances by repealing Section 2-165.1 and adding Section 2-168.1 the Community Redevelopment Agency districts Matching Sign Grant Program to encourage early replacement of non-conforming ground/freestanding signs along US Hwy 441/27.

 

 

Staff Recommendation:

The Planning staff recommends approval of the referenced amendment to the Code of Ordinances Chapter 2, Article IV, Division 10, by deleting Section 2-165.1 and adding Section 2-168.1 the Community Redevelopment Agency districts Matching Sign Grant Program.

 

Analysis:

On June 14, 2010 the Matching Sign Grant Program was adopted for the US Hwy 441/27 Community Redevelopment Agency District (CRA) as Section 2-165.1. Inadvertently, the other two CRA’s (Carver Heights/Montclair Area and Greater Leesburg) which have boundaries along the US Hwy 441/27 corridor were not included in the program (See map attachment). The proposed amendment will delete Section 2-165.1 and add the Sign Grant Program as Section 2-168.1 in order for the program to be available to all the CRA districts. However, the program will be subject to the availability of funds annually in each CRA budget.  

 

 

Options:        

1.         Approve the recommended amendments to the Code of Ordinances Chapter 2 deleting Section 2-165.1 and adding the Sign Grant Program as Section 2-168.1 in order for the Matching Sign Grant Program to be available to all the CRA districts.

            2.         Other such action as the Commission may deem appropriate.

 

 

 

Fiscal Impact:

There should be no fiscal impact to the City with these proposed changes. However, The Community Redevelopment Agency districts will have a negative impact on their annual budget because of the cost of the program.

 

Submission Date and Time:    9/16/10 12:11 PM____

Department: Community  Development

Prepared by:  Bill Wiley, AICP                    

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes_X_  No ____

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head __BW_____

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ORDINANCE NO.                                                

 

AN ORDINANCE OF THE CITY OF LEESBURG, FLORIDA, AMENDING CHAPTER 2, ARTICLE IV OF THE CODE OF ORDINANCES PERTAINING TO ADVISORY BOARDS; DIVISION 10  COMMUNITY REDEVELOPMENT AGENCY, BY DELETING SECTION 2-165.1 AND ADDING SECTION 168.1 MATCHING SIGN GRANT PROGRAM PROVISIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE.

 

           

            WHEREAS, the City Commission desires to encourage early replacement of nonconforming ground/freestanding signage along the US 441/27 corridor to enhance the goals of the 441/27, Carver Heights/Montclair Area, and Greater Leesburg Community Redevelopment Agency districts; and

 

            WHEREAS, the City Commission on April 12, 2010 adopted the revised City of Leesburg Sign Code providing for the development of a sign grant program in the CRA districts; and

 

            WHEREAS, the City Commission on June 14, 2010 adopted the Sign Grant Program for the US Highway 441/27 Community Development Agency District (US Hwy 441/27 CRA): and

 

            WHEREAS, the City Commission is desires to make the Program available to the other two CRA’s (Carver Heights/Montclair Area and Greater Leesburg) which have boundaries along the US Hwy 441/27 corridor; and

 

WHEREAS, the City Commission desires to offer grants to reduce the cost for the installation of ground/freestanding signs as an encouragement for businesses within the CRA districts to conform to the City’s sign ordinance; and

 

            NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

 

Chapter 2, Article IV, Division 10, Section 2-165.1 of the Code of Ordinances of the City of Leesburg is hereby deleted and Section 168.1 is hereby amended to read as follows:

 

ARTICLE IV COMMISSIONS, BOARDS, AGENCIES, AUTHORITIES AND COMMITTEES

 

DIVISION 10 COMMUNITY REDEVELOPMENT AGENCY

 

Section 2-165.1 Matching Sign Grant Program is deleted in its entirety.

 

Section 2-168.1 Matching Sign Grant Program. 

 

Section 1:     Purpose

            The purpose of the US Highway 441/27 Community Development Agency District (US Hwy 441/27 CRA), Carver Heights/Montclair Area and Greater Leesburg Community Redevelopment Agency districts Matching Sign Grant Program is to encourage early replacement of non-conforming ground/freestanding signs (wall and other signage not included) to enhance the architectural character of the streetscape along US 441/27 within the Community Redevelopment Agency Districts (CRA). The program provides public CRA matching funds for replacement of ground/freestanding signs to match private funds to pay for improvements with the CRA. Funds are appropriated annually in the CRA budgets, and funding is available on a first come first serve basis. However, the program may be subject to the availability of funds.

Signage shall be designed, constructed and maintained to compliment and accent the architectural features of the building. It should be in harmony with the overall character of the building.

Applicants are reminded that grant awards made are discretionary in nature and should not be considered an entitlement by the applicant. All grant criteria contained herein are guidelines for awards and successful applicants may receive any amount up to the maximum award. Should an application meet all grant criteria, a grant may or may not be awarded at the CRA Board’s discretion due to funding limitations, competing applications, and/or competing priorities.

 

Section 2: Eligibility requirements

The grant program is available to businesses and/or building owners that are located within the US 441/27 within the Community Redevelopment Agency (CRA) district, Carver Heights/Montclair Area and Greater Leesburg Community Redevelopment Agency districts of the City of Leesburg. Businesses must be properly licensed through the City’s Business Tax Registration Division and applicants must be a permitted/conforming use within the CRA district.

Applications will not be accepted from property owners (and tenants of property owners) who are delinquent on their property taxes. Applicants must not have any outstanding code liens or code violations that cannot be remedied with the grant assistance or any uncollected delinquent utilities payments.

 

Section 4: Available funding and matching requirement

            Funds shall be allocated on a first come basis until each annual allocation for the program is expended. Any applicants not funded in the previous year will be carried over to the next year and given priority. Only one Grant shall be awarded per property and is subject to the availability of funds. The existence of the program does not guarantee all interested parties will receive funding.  Tenants may qualify upon receipt of written consent of the owner of the building. All Grant funds awarded require a matching dollar for dollar expenditure by the owner/tenant. Funds up to $ 8,000 may be awarded based on the following reimbursement schedule.

 

Maximum Reimbursed

The maximum reimbursement offered per sign is as follows:

Ground Signs Replaced by:

Max.

Percent

Reimbursement

Not to

Exceed

Max. Percent Annual Allocation

6/01/2013

60%

$8,000

30%

6/01/2016

40%

$5,400

30%

1/01/2021

20%

$2,700

30%

 

 

 

 

 

 

 

 

Section 5: Application process

Applications will be accepted on a first come, first served basis. The following chronology outlines the application process:

(1) The applicant obtains a Signage Matching Sign Grant Program Application. Application forms are available at Municipal Services Center from the Community Development Department and through the City’s website (www.leesburgflorida.gov). A pre-application meeting with City staff is required for submission of an application.

(2) The applicant completes the application and submits it to the staff for review and consistency with the CRA Redevelopment area, the Land Development Code, and any other applicable codes. The application package includes the following:

a.    completed application and checklist

b.   executed Property Owner and Agent Affidavit

c.     copy of Warranty Deed or current year Tax Receipt showing the cur­rent fee simple titleholders of the property

d.    proof of paid property taxes (current and previous two years)

e.    copy of Business Tax Registration (current)

f.   copy of an estimate from an outside source to verify that costs are within reasonable parameters. The City will have the final determination of “reasonable”.

g.   photos of primary building areas to be improved.

h.   site plan, drawn to an appropriate scale, on a maximum size 11" x 17" reproducible sheet (See checklist)

i.    drawing of proposed sign with dimensions including descriptions or samples of proposed colors and/or materials

i.    $500 deposit which will be refunded with grant awarded upon completion of sign. Deposits will not be refunded to those who withdraw from the program prior to sign replacement.

(3) The City shall have sole authority to award grants. If a grant application is denied, the applicant may reapply in the next funding cycle.

(4) Please note that applications must be reviewed and approved BEFORE sign or landscaping construction work begins. Grants will not be awarded to sign improvement projects that are under construction or completed prior to grant application.

(5) For approved grant projects, prior to construction of improvements, the applicant must submit and receive applicable building and other regulatory permits.

(6) Upon completion of the improvements, final inspection and approval by the City, and issuance of a certificate of occupancy (if applicable), the applicant submits a “reimbursement package” to the City which includes the following:

a. completed reimbursement form (provided by the City);

b. copies of applicable invoices or receipts;

c. proof of payment for improvements (which must be at least as much as the amount indicated in the application); and

d. photos of improvements (before and after).

Applicants will receive grant funding after the project is completed and all associated costs have been paid. Upon completion of approved work, in order to receive grant payment, the applicant must submit documentation of work completed and proof of payment. It is the responsibility of the award recipient to maintain proper documentation of funds expended in the course of completing the improvement project. Release of funds is subject to submission of this documentation. All improvements must be completed essentially as presented to the City in order to receive payment.

                        Acceptable documentation is defined as paid invoices/statements and/or schedule of values from vendors clearly detailing the work done, accompanied by copies of the cancelled check(s) showing payment accompanied by a vendor invoice.

(7) If the project is not completed, is not approved in its final inspection, or does not receive its certificate of occupancy (if applicable) within one year of award, the grant award shall expire. The applicant may request a 6 month extension. Extensions shall be granted by the CDD

 

SECTION II.

 

If any portion of this ordinance is declared invalid or unenforceable, then to the extent it is possible to do so without destroying the overall intent and effect of this ordinance, the portion deemed invalid or unenforceable shall be severed herefrom and the remainder of this ordinance shall continue in full force and effect as if it were enacted without including the portion found to be invalid or unenforceable.

 

SECTION III.

 

All ordinances or parts of ordinances which are in conflict with this ordinance are hereby repealed, to the extent necessary to alleviate the conflict, but shall continue in effect insofar as they are not in conflict herewith, unless repeal of the conflicting portion destroys the overall intent and effect of any of the conflicting ordinances, in which case those ordinances so affected shall be hereby repealed in their entirety.

 

SECTION IV.

 

This ordinance shall become effective upon its passage and adoption according to law.

 

PASSED AND ADOPTED at the regular meeting of the City Commission of the City of Leesburg, Florida, held on the                    day of                                    , 2010.

 

THE CITY OF LEESBURG, FLORIDA

 

 

BY:                                                                 

Mayor

 

Attest:                                                                        

City Clerk