AGENDA MEMORANDUM

 

 

Meeting Date:           September 27, 2010

 

From:                          Doug Drymon, Deputy City Manager 

 

Subject:                      Resolution authorizing the second Lease Amendment for Villages Equipment Company (formerly d.b.a. as Villages Travel Company, Inc.), for 32734 Echo Drive, Leesburg, Florida - Leesburg International Airport

 

 

Staff Recommendation: 

Staff recommends approval of the second lease amendment for the Villages Equipment Company at 32734 Echo Drive.

 

 

Analysis: 

The Villages presently leases two hanger facilities at the Leesburg International Airport, one located at 32734 Echo Drive and one located at 32738 Echo Drive.  The Villages Equipment Company (formerly d.b.a. Villages Travel Company, Inc.) has previously submitted an application to the City for a building permit to install one 12,000 gallon fuel storage tank, together with associated fuel dispensing equipment, on the leased property located at 32734 Echo Drive.  As currently written, both of the company’s leases prohibit the storage of fuel onsite excepting what is stored within an aircraft. Commission approval of the attached amendment will also result in the lease for 32734 Echo Drive mirroring the one held by the company for the adjoining property which permits maintenance to be performed on company aircraft, an activity that is presently prohibited from occurring on the property located at 32734 Echo Drive.

 

A policy has been prepared by the City Attorney and submitted to the City Commission which would allow any airport tenant, upon meeting certain minimum standards, to permanently install and operate their own fuel storage and dispensing equipment separate and apart from that which is presently owned by the City of Leesburg.  Passage of the ordinance by the City Commission adopting this policy will not negate the need for the company’s lease agreements to be amended.  For this reason the City Attorney has prepared that attached amendment for the Commission’s consideration and approval.

 

Both the fuel storage policy and the Villages Equipment Company’s lease amendments were discussed by City staff with the Airport Advisory Board at the AAB’s July 14, 2010 meeting.  The AAB elected to table taking any action on these items until the Board’s September 8, 2010 meeting.  Following further discussion at the September 8th meeting, the AAB voted 3 to 0 to recommend to the City Commission that the Villages Equipment Company’s lease amendment be approved with the addition of language mirroring the text that is included in Section 5 of the fuel storage and dispensing policy.  The accompanying document has the inserted text indicated in redline for easier identification.

 

In summation, the adoption of the prepared amendment for the leases pertaining to 32734 and 32738 Echo Drive will enable the company’s employees to undertake fueling operations at either of its two leased properties, assuming that the minimum standards outlined in the City’s Fuel Storage and Dispensing Policy are met. 

 

 

Options:

1.  Approve the second lease amendment as submitted.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Under the City’s fuel storage and dispensing policy, the tenant is still liable for all fuel flowage fees owed to the City.

 

 

Submission Date and Time:    9/22/2010 5:06 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO A LEASE AGREEMENT ISSUED TO THE VILLAGES EQUIPMENT COMPANY, FOR 32734 ECHO DRIVE, LEESBURG, FLORIDA AT THE LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a second amendment to the leases held by the Villages Equipment Company (formerly d.b.a. Villages Travel Company, Inc.) whose address is 1020 Lake Sumter Landing, The Villages, Fl 32162, allowing as an approved use upon the leased property the installation of certain fuel storage and fuel dispensing equipment as outlined within the accompanying amendment.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of __September_______ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk