AGENDA MEMORANDUM

 

 

Meeting Date:           September 27, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Jerome’s Masonry Inc. for construction services related to the Employee Wellness Center

 

 

Staff Recommendation:

Staff recommends approval of an agreement with Jerome’s Masonry Inc. for $103,847.10 and an Owner’s contingency of $5,192.36 for a total contract amount of $109,039.46.

 

Analysis:

The purpose of this project is to renovate half of the interior of the existing Cultural Arts Building for use as the Employee Wellness Center.  Performance consists of furnishing all labor, materials, tools, equipment and incidentals and performing all construction services for renovation of the building.

 

The City retained the services of an architect to provide drawings and specifications for the renovation work.  On August 17, 2010, the Purchasing Division issued Invitation to Bid number 100381.  Notification of this opportunity by legal advertisement in the Daily Commercial was made.  As well as posting on-line at BidSYNC.com.

 

On September 10, 2010 sealed bids were received from seven prospective contractors.  Bids were evaluated by purchasing staff.  The successful bidder’s past performance was verified by their successful job performance on recent City projects requiring construction services.

 

The City requested contractors to have five years experience on similar projects.  The low bidder as well as one other contractor did not provide information supporting five years experience in construction and renovation projects.  A check of the State of Florida website for Professional Licenses & Regulations shows the low bidder, Dust & Sand Construction has had their General Contractors License only since February 2010.

 

Public Works has evaluated the bid responses and is recommending the Invitation to Bid be awarded to the second lowest bidder, Jerome’s Masonry, Inc.  The city has worked with Jerome’s in the past most notably on the renovations to the Leesburg Municipal Services Center (old library).  Jerome’s completed that project on time and for the contracted amount (excluding City requested change orders).  Staff is confident the recommended contractor can complete the work on schedule and for the contracted amount.

 

 

SUMMARY OF BIDS

 

BIDDER NAME

LOCATION

AMOUNT

Responsive & Responsible

Jerome’s Masonry Inc.

Lady Lake

$103,847.10

Yes

Wagner 3 Ventures

Leesburg

$111,184.00

Yes

Mott Concrete, Inc.

Okahumpka

$117,506.72

Yes

Hartkopf Construction Co.

Windermere

$120,954.09

Yes

Pillar Construction Group

Clermont

$127,210.00

Yes

Dust & Sand Construction

Orlando

  $97,303.00

Non Responsive*

Evergreen Construction Management

Leesburg

$126,000.00

Non Responsive*

* Contractors had significantly less experience than the desired 5 years.

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the lowest responsive and responsible bidder met the requirements of being considered a LBE. 

 

Options:

1.  Approve execution of the agreement with Jerome’s Masonry Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

Initial estimates associated with this project have been revised to $150,000 from $100,000.

A budget adjustment of $109,040 will be necessary to fund the costs associated with this project.  Fund balance is available in the Healthcare fund and will be transferred to the Capital Projects Fund to provide the funding associated with renovation of the Wellness Center.

 

 

Submission Date and Time:    9/22/2010 5:06 PM____

 

Department: _Public Works____________

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes__X_   No ______

Advertised:  Yes__Not Required ______                     

Dates:   _August 16, 2010_____________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1341-519.62-10__

 

Project No. __310064____________

 

WF No. ____WF0675883 job 1& 2__

 

Budget  _____$150,000___________

 

Available ____$150,000___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEROME'S MASONRY, INC. TO PROVIDE CONSTRUCTION SERVICES FOR THE EMPLOYEE WELLNESS CENTER BUILDING RENOVATION PROJECT FOR A TOTAL CONTRACT AMOUNT OF $109,039.46; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with JEROME’S MASONRY, INC. whose address is P.O. Box 508, Lady Lake, Florida 32158 for construction services related to the employee wellness center pursuant to ITB 100381.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _September________ 2010

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk