AGENDA MEMORANDUM

Meeting Date: September 27, 2010

From:                          Jerry Boop, Finance Director, CPA, CGFO

Subject:                      A resolution of the City Commission of the City of Leesburg Florida formally adopting a Whistle Blower Policy as recommended by the City’s Auditors, Purvis, Gray & Company LLC.

Staff Recommendation:

Staff Recommends approval of the Whistle Blower Policy.

Analysis:

Following issuance of the Comprehensive Annual Financial Report (CAFR), for fiscal year ended September 30, 2009, the City’s Auditors Purvis, Gray and Company, LLP, noted in the Management Letter Comments that the City had not developed an adequate Whistle Blower Policy.  An effective policy creates an environment that deters dishonesty and maintains internal controls that provides reasonable assurance of detecting dishonest acts.  The whistleblower process encourages employees to report any suspected improprieties to management, which would allow for prevention or investigation and resolution in a timely manner.  Management has responded by working through its Labor Management Committee (LMC) and the City’s Attorney, McLin Burnsed, P.A., to develop a satisfactory policy.  Management believes the policy presented to you for approval will alleviate any future Management Letter Comments involving the Whistle Blower Policy.

Options:

1.  Approve the Whistle Blower Policy developed by the LMC and City attorney, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

None

Submission Date and Time:    9/22/2010 5:06 PM____

Department: ___Finance____________ Prepared by:  ___Jerry Boop__________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head __JB____ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

A resolution of the City Commission of the City of Leesburg Florida, adopting a Whistle Blower Policy as recommended by the City's Auditors, Purvis, Gray & Company LLC.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the attached Whistle Blower Policy is hereby adopted.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 27th day of September 2010.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk