AGENDA MEMORANDUM

 

 

Meeting Date:           September 27, 2010

 

From:                          Jerry Boop, Finance Director, CPA, CGFO

 

Subject:                      A resolution of the City Commission of the City of Leesburg Florida formally adopting a Whistle Blower Policy as recommended by the City’s Auditors, Purvis, Gray & Company LLC.

 

 

Staff Recommendation:

Staff Recommends approval of the Whistle Blower Policy.

 

Analysis:

Following issuance of the Comprehensive Annual Financial Report (CAFR), for fiscal year ended September 30, 2009, the City’s Auditors Purvis, Gray and Company, LLP, noted in the Management Letter Comments that the City had not developed an adequate Whistle Blower Policy.  An effective policy creates an environment that deters dishonesty and maintains internal controls that provides reasonable assurance of detecting dishonest acts.  The whistleblower process encourages employees to report any suspected improprieties to management, which would allow for prevention or investigation and resolution in a timely manner.  Management has responded by working through its Labor Management Committee (LMC) and the City’s Attorney, McLin Burnsed, P.A., to develop a satisfactory policy.  Management believes the policy presented to you for approval will alleviate any future Management Letter Comments involving the Whistle Blower Policy.

Options:

1.  Approve the Whistle Blower Policy developed by the LMC and City attorney, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact

None

 

Submission Date and Time:    9/22/2010 5:06 PM____

 

Department: ___Finance____________

Prepared by:  ___Jerry Boop__________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head __JB____

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

 

 

 

RESOLUTION NO._______________

 

A resolution of the City Commission of the City of Leesburg Florida, adopting a Whistle Blower Policy as recommended by the City's Auditors, Purvis, Gray & Company LLC.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the attached Whistle Blower Policy is hereby adopted.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 27th day of September 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk