AGENDA MEMORANDUM

Meeting Date:           September 27, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of a contract amendment with SMW Geosciences for services related to the City’s Consumptive Use Permit.

Staff Recommendation:

Staff recommends adoption of the resolution authorizing the execution of contract amendment number five with SMW Geosciences, Inc. for $27,300.00.

Analysis:

The City has a current competitively awarded contract with SMW Geosciences, Inc. (SMW), for the firm to provide professional engineering services through September 30, 2011. 

Currently, SMW is performing services under a task order where the firm is providing the City with project management and permitting assistance services associated with a Consumptive Use Permit (CUP #94) sought from the St. Johns Water Management District (SJWMD). 

Due to continuing negotiations and requirements by SJWMD, the Water Fund anticipates all the tasks related to obtaining the CUP cannot be accomplished within the amount of funds initially obligated for the project.

This amendment allows an additional $27,300.00 to be obligated to this project for continuing the project management and permitting assistance services associated with the Consumptive Use Permit.  At this time, SJWMD has provided a verbal approval of our permit.  The City does not expect any additional costs related to the permit application process.

Options:

1.  Approve the resolution authorizing the execution of the contract amendment with SMW Geosciences, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funding for the additional $27,300.00 is available in the Water Fund budget.

Submission Date and Time:    9/22/2010 5:06 PM____

Department: _Environmental Services____ Prepared by: Mike Thornton___________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _043-3021-533.3130___ Project No. __436018____________ WF No. ______________________ Budget  _____$27,300.00_________ Available ____$27,300.00_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIFTH AMENDMENT TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT WITH SMW GEOSCIENCES, INC. FOR SERVICES RELATED TO THE CITY'S CONSUMPTIVE USE PERMIT WITH SAINT JOHN WATER MANAGEMENT DISTRICT FOR AN ADDITIONAL $27,300.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Avenue, Suite 103, Orlando, FL  32804 for professional services related to the City’s Consumptive Use Permit renewal.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _September________ 2010

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk