AGENDA MEMORANDUM

Meeting Date:           September 27, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing the execution of the sixth amendment to an existing agreement with SMW Geosciences, Inc. for professional services.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a sixth amendment to an existing agreement with SMW Geosciences for a total first year amount of $59,000.00 and $13,400.00 for each year after.

Analysis:

As a condition of the City’s Consumptive Use Permit #94 issued by St. Johns Water Management District (SJWMD), the city must perform ongoing annual wetlands monitoring.  This contract amendment authorizes SMW Geosciences to install the necessary wells and equipment as well as submit the required reports and documentation on behalf of the city to SJWMD.

This amendment is made to an existing professional services agreement executed May 24, 2004.

This amendment includes services for the initial year costing $59,000.00.  Monitoring and reporting for each additional year will be $13,400.00.  The amendment is structured to automatically renew the monitoring services every October 1^st unless terminated in writing by either party.  Any price increases must be requested in writing by SMW Geosciences at least 60 days prior to the automatic renewal. The amendment/agreement will automatically terminate should the monitoring activity no longer be required.

Options:

1.  Approve the resolution authorizing the amendment with SMW Geosciences, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The initial year cost for establishing the wetlands monitoring is $59,000.00.  Each additional year will cost $13,400.  Funds are available from the 2010 fiscal year budget in the account listed.

Submission Date and Time:    9/22/2010 5:06 PM____

Department: _Environmental Services____ Prepared by:  _Mike Thornton__________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required _X ____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _043-3021-533-3130___ Project No. ___436018____________ WF No. ______________________ Budget  _____$59,000___________ Available ____$59,000___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SIXTH AMENDMENT TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT WITH SMW GEOSCIENCES, INC. FOR SERVICES TO ESTABLISH WETLANDS MONITORING SITES FOR THE CITY AND PROVIDE ONGOING ANNUAL MONITORING SERVICES FOR A FIRST YEAR AMOUNT OF $59,000.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Drive, Suite 103, Orlando, FL  32804 for wetland monitoring services related to CUP #94 pursuant to an existing continuing services agreement.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _September________ 2010

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk