AGENDA MEMORANDUM

 

 

Meeting Date:           September 27, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing the execution of the sixth amendment to an existing agreement with SMW Geosciences, Inc. for professional services.

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a sixth amendment to an existing agreement with SMW Geosciences for a total first year amount of $59,000.00 and $13,400.00 for each year after.

 

Analysis:

As a condition of the City’s Consumptive Use Permit #94 issued by St. Johns Water Management District (SJWMD), the city must perform ongoing annual wetlands monitoring.  This contract amendment authorizes SMW Geosciences to install the necessary wells and equipment as well as submit the required reports and documentation on behalf of the city to SJWMD.

 

This amendment is made to an existing professional services agreement executed May 24, 2004.

 

This amendment includes services for the initial year costing $59,000.00.  Monitoring and reporting for each additional year will be $13,400.00.  The amendment is structured to automatically renew the monitoring services every October 1st unless terminated in writing by either party.  Any price increases must be requested in writing by SMW Geosciences at least 60 days prior to the automatic renewal. The amendment/agreement will automatically terminate should the monitoring activity no longer be required.

 

Options:

1.  Approve the resolution authorizing the amendment with SMW Geosciences, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The initial year cost for establishing the wetlands monitoring is $59,000.00.  Each additional year will cost $13,400.  Funds are available from the 2010 fiscal year budget in the account listed.

 

 

Submission Date and Time:    9/22/2010 5:06 PM____

 

Department: _Environmental Services____

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required _X ____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3021-533-3130___

 

Project No. ___436018____________

 

WF No. ______________________

 

Budget  _____$59,000___________

 

Available ____$59,000___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SIXTH AMENDMENT TO AN EXISTING PROFESSIONAL SERVICES AGREEMENT WITH SMW GEOSCIENCES, INC. FOR SERVICES TO ESTABLISH WETLANDS MONITORING SITES FOR THE CITY AND PROVIDE ONGOING ANNUAL MONITORING SERVICES FOR A FIRST YEAR AMOUNT OF $59,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with SMW GEOSCIENCES, INC. whose address is 1411 Edgewater Drive, Suite 103, Orlando, FL  32804 for wetland monitoring services related to CUP #94 pursuant to an existing continuing services agreement.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _September________ 2010

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk