AGENDA MEMORANDUM

 

 

Meeting Date:           October 11, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase request 42896 to Osmose Utilities Services, Inc. for wood pole inspection and treatment

 

 

 

Staff Recommendation:

Staff recommends approval of purchase request 42896 to Osmose Utilities Services, Inc. for wood pole inspection and treatment for a total amount of $75,000.00.

 

Analysis:

The Electric Department conducts wood pole inspections on an 8-year cycle based on Florida Statute 366.04(5). The Florida Public Service Commission requests utilities to report annually on the results of wood pole inspections to assure the development of adequate and reliable Electric Grids. Inspections identify dangerous poles that may be rotten due to decay or poles that do not meet the minimum strength requirements. Any poles found to have defects must be repaired or replaced.

 

As part of their proposed solution for the City of Leesburg, Osmose will provide hosting of all pole inspection data collected for the duration of the project via Osmose Online Data.

 

There is a current agreement between the City of Leesburg and Osmose Utilities Services, Inc. which is in effect until November 10, 2012.  This agreement was approved by the City Commission on July 13, 2009 under Resolution 8477.  Annual expenditure approval is required by the Commission. 

 

Following this year, the Electric Department anticipates that no further inspections will be required for 3 years.  After the 3 years the 8-year cycle will start over.

 

Options:

1.  Approve purchase request 42896 to Osmose Utilities Services, Inc.; or,

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The $75,000.00 expenditure has been budgeted and is available in the current fiscal year in the account listed.


Submission Date and Time:    10/8/2010 5:19 PM____

 

Department: __Purchasing____________

Prepared by:  __Armida Jones________                     

Attachments:         Yes____   No __X____

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1062-531-46-25__

 

Project No. _415930_____________

 

WF No. ______________________

 

Budget  ____$75,000.00__________

 

Available ___$75,000.00__________