AGENDA MEMORANDUM

Meeting Date:           October 11, 2010

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase request 42896 to Osmose Utilities Services, Inc. for wood pole inspection and treatment

Staff Recommendation:

Staff recommends approval of purchase request 42896 to Osmose Utilities Services, Inc. for wood pole inspection and treatment for a total amount of $75,000.00.

Analysis:

The Electric Department conducts wood pole inspections on an 8-year cycle based on Florida Statute 366.04(5). The Florida Public Service Commission requests utilities to report annually on the results of wood pole inspections to assure the development of adequate and reliable Electric Grids. Inspections identify dangerous poles that may be rotten due to decay or poles that do not meet the minimum strength requirements. Any poles found to have defects must be repaired or replaced.

As part of their proposed solution for the City of Leesburg, Osmose will provide hosting of all pole inspection data collected for the duration of the project via Osmose Online Data.

There is a current agreement between the City of Leesburg and Osmose Utilities Services, Inc. which is in effect until November 10, 2012.  This agreement was approved by the City Commission on July 13, 2009 under Resolution 8477.  Annual expenditure approval is required by the Commission. 

Following this year, the Electric Department anticipates that no further inspections will be required for 3 years.  After the 3 years the 8-year cycle will start over.

Options:

1.  Approve purchase request 42896 to Osmose Utilities Services, Inc.; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The $75,000.00 expenditure has been budgeted and is available in the current fiscal year in the account listed.

Submission Date and Time:    10/8/2010 5:19 PM____

Department: __Purchasing____________ Prepared by:  __Armida Jones________ Attachments:         Yes____   No __X____ Advertised:   ____Not Required __X____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. 041-1062-531-46-25__ Project No. _415930_____________ WF No. ______________________ Budget  ____$75,000.00__________ Available ___$75,000.00__________