AGENDA MEMORANDUM

 

 

Meeting Date:           October 11, 2010

 

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

 

Subject:                      Professional Services During Construction by Jones Edmunds and Associates for the Perkins to Griffin water line relocation not to exceed $137,205.00

 

 

Staff Recommendation:

Staff recommends approval of the agreement in an amount not to exceed $137, 205.00 to Jones Edmunds and Associates to provide professional services during construction related to the water line relocation.

 

Analysis:

As part of the Florida Department of Transportation (FDOT) project to reconstruct the US 27/US 441 intersection between Perkins Street and Griffin Road, it was necessary to relocate the city’s water line.  The Commission has previously approved a Joint Participation Agreement with FDOT to include the water line construction with their project.  However, the City must still provide construction phase services which include Construction Administration, resident observation as required to meet Florida Department of Environmental Protection (FDEP) requirements for permitting and clearance, and FDEP clearance of the constructed facilities.  The details of each of these are more fully described in the attached agreement.

 

The FDOT contractor has provided a schedule showing that water line construction will require thirty-four weeks of construction.  Of those thirty-four weeks, city staff will be able to perform services for one-half of the time; thus, the contract time for the consultant will only be seventeen weeks of the total thirty-four weeks of construction time.  This has significantly reduced the cost to the City for this phase of the project.

 

Jones Edmunds has participated in this water line project from inception through design, permitting and FDOT bid processes.  Because they are thoroughly familiar with all aspects of the project, it is prudent and cost-effective to continue the use of their services through construction.

 

Options:

1.  Approve the agreement as presented, not to exceed $137,205.00; or,

2.  Such alternative action as the Commission may deem appropriate.

 





Fiscal Impact

Funding for construction was previously approved by Commission and placed on deposit with FDOT as required by the Joint Participation Agreement.  Funding for the consultant’s professional services during construction will be provided by available 2007 bond proceeds.

 

Submission Date and Time:    10/8/2010 5:19 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp

Attachments:         Yes X    No ______

Advertised:   ____Not Required  X

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head  rss

 

Finance  Dept. ______JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3099-533-6310

 

Project No.  430002

 

WF No. 0407145/005

 

Budget   $426,076.00

 

Available  $366,468.22


 

 

 

 

RESOLUTION NO._______________

 

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute an agreement with Jones, Edmunds and Associates for Professional Services during Construction (Perkins to Griffin water line relocation) FOR $137,205.00; and providing an effective date.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Jones Edmunds & Associates whose address is 730 NE Waldo Road, Gainesville, FL 32641 for Professional Services During Construction (Perkins to Griffin Water Line Relocation).

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the  11th day of October 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk