AGENDA MEMORANDUM

 

 

Meeting Date:           October 11, 2010

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Amendment No. 1 to Task Order No. 1 with Hanson Professional Services, Inc. for additional work related to design, bidding and construction phase services for the security improvement project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Amendment No. 1 to Task Order No. 1 with Hanson Professional Services, Inc. in the amount of $39,795.00.

 

Analysis:

The City of Leesburg has accepted a fully funded grant from FDOT in the amount of $200,000.00 in May 2009 to add twelve cameras and six electric locks on personnel gates at Leesburg International Airport.  A team was established to review the current level of security at the airport, including the Transportation Security Administration - Department of Homeland Security, Florida Department of Transportation and Hanson Professional Services, Inc.  It was the consensus of this group that more cameras should be installed at strategic locations to prevent theft and to secure and monitor the Airside of the airport.

 

This proposal requires that the original design be modified for the additional cameras and some other security and safety improvements. Therefore, the original Task Order No. 1 from Hanson Professional Services needs to be modified as per the attachment. Additional fees to Hanson Professional Services, Inc. will amount to $39,795.00. The additional fees and scope of work have been reviewed and approved by Florida Department of Transportation, which is funding the project.

 

Once re-design has been completed, the project will be sent out for bid. After the low bid amount is determined, the original grant (FM No. 418473-1-94-01) will be supplemented by FDOT for the total dollar amount of the low bid amount for the project.

 

Options:

1.  Approve Amendment No. 1 to Task Order No.1 with Hanson Professional Services; or

2.  Such alternative action as the Commission may deem appropriate

 


Fiscal Impact

There is no fiscal impact to the City.  The total cost of Amendment No. 1 is fully funded by the Florida Department of Transportation Joint Participation Agreement and does not require a City match.  Available funding from the Fiscal year 2010 budget will be rolled forward into fiscal year 2011.

 

Funding Source

Funding Amount

Hanson Task Order #1

Gate 1 Camera

Hanson Amendment 1

Balance Remaining

FDOT –JPA (100%)

$200,000.00

$35,620.00

$1,477.69

$39,795.00

$123,107.31

City Match – 0%

$0.00

$0.00

$0.00

$0.00

$0.00

 

 

 

Submission Date and Time:    10/8/2010 5:19 PM____

 

Department: ____Airport____________

Prepared by:  ____Charlie Weller________                     

Attachments:         Yes_X___   No ______

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __031-1821-542-6310__

 

Project No. ___310018    __________

 

WF No. _______629020/1________

 

Budget  _______$200,000.00_ _____

 

Available ______$152,838.31______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO TASK ORDER NO. 1 WITH HANSON PROFESSIONAL SERVICES, INC. FOR ADDITIONAL WORK RELATED TO DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR THE SECURITY IMPROVEMENT PROJECT AT LEESBURG INTERNATIONAL AIRPORT FOR $39,795.00.; AND PROVIDING AN EFFECTIVE DATE

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 1 to Task Order No.1 with Hanson Professional Services, Inc.  whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202 for additional work related to design, bidding and construction phase services for the security improvement project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of October, 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk