AGENDA MEMORANDUM

Meeting Date:           October 25, 2010

From:                          Jay M. Evans, City Manager

Subject:                      Resolutions authorizing  Agreements for fiscal year 2010-11 Civic Grant funding with Boys & Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties,  Hospice Foundation of Lake & Sumter Counties, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center, Inc., Men of Distinction and Miss Leesburg Scholarship Program

Staff Recommendation:

Staff recommends execution of the agreements for fiscal year 2010-11 civic grant funding with Boys & Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties,  Hospice Foundation of Lake & Sumter Counties, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center, Inc., Men of Distinction and Miss Leesburg Scholarship Program. 

Analysis:

During the budget process, it was determined that civic funding for the FY 10/11 budget would be offered only to those organizations that received funding in FY 09/10.  The funding amount was determined by reducing last year’s award by 10%.  (Please note that the funding for Leesburg Cemeteries, Inc. was not reduced by 10% and remained the same as last year.)  A letter was sent to each organization in May 2010 advising them of the funding amount offered with a request to either accept or decline the proposal.  Following is a list of the organizations and funding amounts.

Boys & Girls Club of Lake and Sumter Counties, Inc. The budget approved on September 27, 2010, recommended $11,700.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Christian Care Center.  The budget approved September 27, 2010, recommended $1,696.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Dabney Minatee Heritage Group, Inc. The budget approved September 27, 2010, recommended $3,718.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Early Learning Coalition of Lake County.  Please note that this contribution was managed by LifeStream Behavioral Center - Child Care Choices from FY 05/06 thru FY 09/10.  The City was approached in August by the Early Learning Coalition of Lake County and advised the program was being returned to the direct oversight of the Coalition.  The budget approved September 27, 2010 recommended $6,383.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Haven of Lake & Sumter Counties.  The budget approved on September 27, 2010, recommended $4,358.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Hospice of Lake & Sumter Counties.  The budget approved on September 27, 2010, recommended $684.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Lake Community Action Agency. The budget approved on September 27, 2010, recommended $2,074.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Leesburg Area Chamber of Commerce. The budget approved on September 27, 2010, recommended $5,314.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Leesburg Center for the Arts.  The budget approved September 27, 2010, recommended $11,700.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.  The actual payment made will be $9,724.88.  This is a result of past due charges for police security services provided at the March 2009 and March 2010 art festivals totaling $1,975.12.  Amy Griffin has been advised that the invoices will be deducted from this payment.

Leesburg High School Band Parents.  The budget approved September 27, 2010, recommended $1,749.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Leesburg High School Project Graduation.  The budget approved September 27, 2010, recommended $1,004.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Leesburg Partnership, Inc..  The budget approved September 27, 2010, recommended $15,430.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

LifeStream Behavioral Center, Inc..  The budget approved on September 27, 2010, recommended $3,297.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Men of Distinction. The budget approved on September 27, 2010, recommended $5,314.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Miss Leesburg Scholarship Program.  The budget approved September 27, 2010, recommended $421.00 for fiscal year 2010-11.  The attached agreement formalizes this commitment.

Options:

1.  Approve the execution of the agreements between the City of Leesburg and Boys & Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties,  Hospice Foundation of Lake & Sumter Counties, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center, Inc., Men of Distinction and Miss Leesburg Scholarship Program for fiscal year 2010-1 grant civic funding.

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

A total of $162,442.00 has been included in the approved fiscal year 2010-11 budget in account number 042-2021-532-8210 for this purpose.

Submission Date and Time:    10/20/2010 2:53 PM____

Department: ___Administration_________ Prepared by:  ___Jay Evans__________                      Attachments:         Yes__X__   No ______ Advertised:   ____Not Required _X_____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ________JB________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _042-2021-532-8210__ Project No. ___________________ WF No. ______________________ Budget  _____$162,442__________ Available __ _$162,442______ _