AGENDA MEMORANDUM

 

 

Meeting Date:           November 8, 2010

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing execution of Joint Participation Agreement with the Florida Department of Transportation for funding related to the Taxiway A Relocation project and DBE Plan at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Joint Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) for funding of the Permitting and Mitigation for the Taxiway “A” Relocation and preparation of a Disadvantaged Business Enterprise (DBE) Plan.

 

Analysis:

The runway 13/31 and taxiway A project has been ongoing for several years.  Initial funding was through standard FAA and FDOT grant programs.  However, the project also received additional funding through the American Recovery and Reinvestment Act (ARRA).  A stipulation of the ARRA funding was that project construction had to begin within thirty calendar days.  The St. Johns River Water Management District (SJRWMD) would only issue a permit for the runway extension and a portion of taxiway “A” within that timeframe.  As a result, it was necessary to design taxiway A with a jog to prevent impacting wet lands that were not permitted through SJRWMD and had not yet been mitigated.

 

Grant funds for this project were accepted from FAA and FDOT in September 2008.  A portion of this money has been used to permit and mitigate previous phases of the now completed runway 31 and taxiway A extension.  The balance of funding will be used to permit and mitigate the remaining area of taxiway A to remove the jog.   This will allow the project to be ready for construction as soon as FAA funding becomes available.

 

The attached JPA from FDOT represents the State of Florida’s contribution of 2.5% toward the cost of Task Order 2 with Hanson Professional Services.  Task Order 2 was approved by the City Commission on September 27, 2010.  The scope of services of that Task Order includes all work related to environmental permitting for this area with SJRWMD and the US Army Corps of Engineers (USACOE) as well as generating a DBE Program for the airport.  The DBE will span three years and is required if Federal grants are accepted by the City. 

 

 

 

 

 

 

 

Options:

1.  Approve Joint Participation Agreement for additional funding for Permitting and Mitigation for the Taxiway “A” Relocation and preparation of a DBE Plan; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The total cost for this portion of the project based on Task Order 2 from Hanson Professional Services is $69,542.00.  The City’s portion is 2.5%, or $1,739.  The JPA from FDOT will provide funding for 2.5% of the cost.   The funding breakdown is as follows:

 

Funding Source

Grant Funding

Previous Expenses

Hanson Prof Svc Task Order 2

Balance Remaining

FAA (95%)

$   968,872.00

$ 413,404.43

$ 66,065.00

$  489,402.57

FDOT (2.5%)

$     25,496.63

$   10,879.06

$   1,738.00

$    12,879.57

City (2.5%)

$     25,496.63

$   10,879.07

$   1,739.00

$    12,878.56

Total

$1,019,865.26

$ 435,162.56

$ 69,542.00

$  515,160.70

 

Grant agreements with the FAA and FDOT were approved in September 2008.  Available funding for this project will be rolled to the current year.

 

 

 

Submission Date and Time:    11/5/2010 3:20 PM____

 

Department: ____Airport_____________

Prepared by:  ____Charlie Weller________                     

Attachments:         Yes _X___   No ______

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-3130__

 

Project No. ___310018__________

 

WF No. _____301479/10_________

 

Budget  _____$1,019,865.00_______

 

Available ____$515,160.70_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING RELATED TO THE TAXIWAY A RELOCATION PROJECT AND DBE PLAN AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a Joint Participation Agreement with the Florida Department of Transportation whose address is Special Projects Section, MS 4-521, 719 South Woodland Boulevard, Deland, Florida 32720 for funding related to the Taxiway A Relocation project and DBE Plan at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 8th day of November, 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk