INFORMATIONAL REPORT

 

Meeting Date:           November 8, 2010

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Update on downtown design phase II.

 

Analysis:

This is an informational report (no action required at this meeting) providing a status update on the selection and contracting with a Professional firm for the engineering/design of the Downtown Streetscape Phase II.

 

On July 26, 2010 the Greater Leesburg Community Redevelopment Agency (GLCRA) authorized the expenditure of no more than $200,000 for the design of the Downtown Streetscape Phase II improvements.

 

The Purchasing Division issued Request for Qualifications 100423 requesting interested and qualified design professionals (engineers) to submit their qualifications for consideration.

 

On September 14, 2010 seven responses were received.  The firms responding to the RFQ are listed here in order of their final ranking.

 

Firm Name

Location

Total Points

Ordinal

Ranking

Bellomo-Herbert and Company

Orlando, FL

183.88

1

Causseaux, Hewett & Walpole

Gainesville, FL

176.85

2*

Dyer, Riddle, Mills & Precourt

Orlando, FL

172.37

2*

GAI Consultants

Orlando, FL

159.20

3

Vanasse Hangen Brustlin

Orlando, FL

165.94

4

Booth, Ern, Straughan & Hiott

Tavares, FL

155.86

5

Jones Edmunds

Gainesville, FL

148.26

6

* Tie is broken by falling back to the total points awarded each.

 

An evaluation committee consisting of three City staff and one evaluator representing the downtown area evaluated the responses and ranked them as shown here.  The consensus memo from the evaluation committee chairman as well as all the scoring is attached for your review.

 

In accordance with State of Florida Consultants Competitive Negotiation Act (CCNA) the Purchasing Division will begin negotiations with the top ranked firm, Bellomo-Herbert and Company.  Should an agreement not be reached with the top ranked firm, negotiations will move onto the second ranked firm and if necessary the third ranked firm.