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AGENDA MEMORANDUM
Meeting Date: December 20, 2010
FROM: Mike Thornton, Purchasing Manager
SUBJECT: Resolution authorizing execution of an Agreement with Britt Construction, Inc. to provide commercial building Roofing services on three buildings for a total of $160,986.00
Staff Recommendation:
Staff recommends approval of the resolution authorizing execution of an agreement with Britt Construction, Inc. for a total of $160,986.00. This includes the base bid amount of $153,320.00 and a 5% Owner’s contingency of $7,666.00.
Analysis:
The purpose of this project is to replace the roofs on three City owned buildings. The buildings slated to be re-roofed are:
- Environmental Services/Water Plant - 223 S. 5th St.;
- Fire Station #1 - 201 S. Canal St.;
- City Owned Building - 415 W. Magnolia St. – Currently occupied by the Leesburg Partnership and Leesburg Center for the Arts.
The roofs on each building are in varying conditions with the building occupied by the Downtown Leesburg Partnership being in the most serious condition with significant leaks when it rains.
Procurement Information:
On October 18, 2010, the Purchasing Division issued Invitation to Bid number 110021. Staff advertised this opportunity in the legal section of the Daily Commercial, as well as posting on-line at BidSYNC.com.
On November 19, 2010, sealed bids were received from five prospective contractors. Bids were evaluated by purchasing staff. The low bidder’s past performance was verified as ‘very positive’ through the references provided.
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SUMMARY OF BIDS |
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Bidder Name/ Location |
Env. Services 223 5th St. |
Fire Sta. #1 201 S. Canal |
City Bldg. 415 W. Magnolia |
Deduct for Award of all 3 |
Total Bid Amount (after discount) |
Local Vendor Qualified |
|
Britt Construction Groveland, FL |
$15,830 ($15,626.16)* |
$62,710 ($61,902.51) |
$76,780 ($75,791.33) |
(-) $2,000 |
$153,320 |
Y |
|
JoyTech Construction Gainesville, FL |
$35,103 |
$86,293 |
$108,629 |
(-) $22,629 |
$207,396 |
N |
|
Mark Cook Builders Leesburg, FL |
$38,312 |
$66,678 |
$112,954 |
(-) $0 |
$217,944 |
Y |
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Springer Construction Eaton Park, FL |
$40,825 |
$112,714 |
$110,787 |
(-) $7,350 |
$256,976 |
Y |
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Wagner 3 Ventures Leesburg, FL |
$35,626 |
$120,515 |
$151,710 |
(-)$5,000 |
$302,851 |
Y |
* Amount in parentheses and italics is the building bid price after adjusting for the $2,000 discount.
The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the low bidder met the requirements of being considered a LBE.
All vendors submitted the required bid guaranty and, if awarded, the low bidder Britt Construction will provide a performance and payment bond (Public Construction Bond) as required. The performance bond will insure the project is completed as specified and for the quoted dollar amounts. The contractor has committed to completing all three roofs within 30 days of the notice to proceed being issued.
In a prior meeting, the City Commission expressed their desire to have the Leesburg Partnership, the tenant in the building at 415W. Magnolia, pay for the installation of a new HVAC unit at the Boy Scout Building. The Public Works Department is coordinating that project. Quotes have been received for the new HVAC unit and work should begin before the end of the year.
Options:
1. Approve execution of the agreement with Britt Construction, Inc.; or
2. Such alternative action as the Commission may deem appropriate.
Fiscal Impact:
The Environmental Services roof and the Fire Station roof were specifically budgeted at $30,400 and $55,000. The Fire Station roof exceeds budget by $7,710, if this amount cannot be saved on other projects a budget adjustment from fund balance will be proposed. The City owned building was not budgeted and is intended to be funded by a special transfer from Gas in the amount of $80,000. Said special transfer has been evaluated using a 5-year cash analysis and there will be no adverse impact on the Gas Fund. A budget amendment will be processed.
Submission Date and Time: 12/17/10 4:41 PM____
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Department: PublicWorks____________ Prepared by: Terry Pollard___________ Attachments: Yes____ No __X_ Advertised: X_ Not Required ______ Dates: ______October 17, 2010 ____ Attorney Review : Yes___ No __
_______________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _______JB___________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _043-3099-533.63-10___ 001-5193-519-6210___ 031-5193-519-6210___
Project No. __430006___________ N/A____________ 310051__________
WF No. _____WF 693799 job 1___ N/A____________ ____WF 693563 job 1___
Budget _____$55,000_________ _ $30,400__________ $ -0-_____________
Available ____$55,000___________ $30,400___________ $ -0-____________
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RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BRITT CONSTRUCTION, INC. TO PROVIDE COMMERCIAL BUILDING ROOFING SERVICES ON THREE BUILDINGS FOR A TOTAL OF $160,986.00, AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BRITT CONSTRUCTION, INC. whose address is 8601 Justice Place, Groveland, Florida 34736 for roofing services on three city owned buildings pursuant to Invitation to Bid 110021.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _20th__ day of _December__ 2010.
__________________________
Mayor
ATTEST:
__________________________
City Clerk