AGENDA MEMORANDUM

 

 

Meeting Date:           December 20, 2010

 

FROM:                       Mike Thornton, Purchasing Manager

 

SUBJECT:                  Resolution authorizing execution of  an Agreement with Britt Construction, Inc. to provide commercial building Roofing services on three buildings for a total of $160,986.00

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Britt Construction, Inc. for a total of $160,986.00.  This includes the base bid amount of $153,320.00 and a 5% Owner’s contingency of $7,666.00.

 

Analysis:

The purpose of this project is to replace the roofs on three City owned buildings.  The buildings slated to be re-roofed are:

 

 

The roofs on each building are in varying conditions with the building occupied by the Downtown Leesburg Partnership being in the most serious condition with significant leaks when it rains.

 

Procurement Information:

On October 18, 2010, the Purchasing Division issued Invitation to Bid number 110021.  Staff advertised this  opportunity in the  legal section  of the Daily Commercial,  as well as posting on-line at BidSYNC.com.

 

On November 19, 2010, sealed bids were received from five prospective contractors.  Bids were evaluated by purchasing staff.  The low bidder’s past performance was verified as ‘very positive’ through the references provided.

 

 

 

 

 

SUMMARY OF BIDS

 

Bidder Name/

Location

Env. Services

223 5th St.

Fire Sta. #1

201 S. Canal

City Bldg.

415 W. Magnolia

Deduct for Award of all 3

Total Bid

Amount

(after discount)

Local Vendor Qualified

Britt Construction

Groveland, FL

$15,830

($15,626.16)*

$62,710

($61,902.51)

$76,780

($75,791.33)

(-) $2,000

$153,320

Y

JoyTech Construction

Gainesville, FL

$35,103

$86,293

$108,629

(-) $22,629

$207,396

N

Mark Cook Builders

Leesburg, FL

$38,312

$66,678

$112,954

(-) $0

$217,944

Y

Springer Construction

Eaton Park, FL

$40,825

$112,714

$110,787

(-) $7,350

$256,976

Y

Wagner 3 Ventures

Leesburg, FL

$35,626

$120,515

$151,710

(-)$5,000

$302,851

Y

* Amount in parentheses and italics is the building bid price after adjusting for the $2,000 discount.

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as the low bidder met the requirements of being considered a LBE.

 

All vendors submitted the required bid guaranty and, if awarded, the low bidder Britt Construction will provide a performance and payment bond (Public Construction Bond) as required.  The performance bond will insure the project is completed as specified and for the quoted dollar amounts.  The contractor has committed to completing all three roofs within 30 days of the notice to proceed being issued.

 

In a prior meeting, the City Commission expressed their desire to have the Leesburg Partnership, the tenant in the building at 415W. Magnolia, pay for the installation of a new HVAC unit at the Boy Scout Building.  The Public Works Department is coordinating that project.  Quotes have been received for the new HVAC unit and work should begin before the end of the year.

 

Options:

1.  Approve execution of the agreement with Britt Construction, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

 

Fiscal Impact:

The Environmental Services roof and the Fire Station roof were specifically budgeted at $30,400 and $55,000.  The Fire Station roof exceeds budget by $7,710, if this amount cannot be saved on other projects a budget adjustment from fund balance will be proposed.  The City owned building was not budgeted and is intended to be funded by a special transfer from Gas in the amount of $80,000.  Said special transfer has been evaluated using a 5-year cash analysis and there will be no adverse impact on the Gas Fund.  A budget amendment will be processed.

 


 

 

Submission Date and Time:    12/17/10 4:41 PM____

 

Department:    PublicWorks____________

Prepared by:  Terry Pollard___________                    

Attachments:         Yes____   No __X_

Advertised:     X_ Not Required ______                     

Dates:   ______October 17, 2010   ____                   

Attorney Review :       Yes___  No __

                                                 

_______________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3099-533.63-10___

                          001-5193-519-6210___

                          031-5193-519-6210___

 

Project No. __430006___________

                           N/A____________

                           310051__________

 

WF No. _____WF 693799 job 1___

                          N/A____________

                 ____WF 693563 job 1___

 

Budget  _____$55,000_________ _

                          $30,400__________

                          $ -0-_____________     

 

Available ____$55,000___________

                           $30,400___________

                           $  -0-____________

 

 


RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BRITT CONSTRUCTION, INC. TO PROVIDE COMMERCIAL BUILDING ROOFING SERVICES ON THREE BUILDINGS FOR A TOTAL OF $160,986.00, AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BRITT CONSTRUCTION, INC. whose address is 8601 Justice Place, Groveland, Florida 34736 for roofing services on three city owned buildings pursuant to Invitation to Bid 110021. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _20th__ day of _December__ 2010.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk