AGENDA MEMORANDUM

 

Meeting Date:           February 28, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing a first amendment to an existing agreement with Annan Landscaping Company for Highway 441 Landscape Maintenance services

 

Staff Recommendation:

Staff recommends approval of the first amendment with Annan Landscaping Company (Annan) to extend the existing contract thru September 30, 2012.

 

Analysis:

The City originally contracted with Annan in March 2008 for a 3 year period to provided landscape maintenance services along, and in, Highway 441 CR-473 to College Drive.  This first amendment will extend the contract period through September 30, 2012.  The original agreement provides for the City to renew in writing additional one year periods at the City’s option.  The first amendment is for a period longer than one year so contract expiration will coincide with the end of the fiscal year.

 

Extension of this contract would allow for uninterrupted Highway 441 Landscape Maintenance services.  Retaining the existing company would minimize confusion and cost by transferring to a new company.  The City has received excellent service and dependability from Annan and would like to continue its relationship with this vendor.

 

Options:

1.  Authorize execution of the first amendment with Annan Landscaping Company; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $62,800.00 are budgeted in the 2011 fiscal year for these services.  The Florida Department of Transportation (FDOT) will reimburse the City approximately $10,000 per year for maintaining the non-landscaped Bahia grass areas.  This results in a net cost to the City of $50,880 per year for landscape maintenance services in this area.

 

Submission Date and Time:    2/24/2011 4:17 PM____

Department: _Parks and Recreation____

Prepared by:  _Terry Pollard__________                     

Attachments:         Yes_ X__      No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 001-8124-572-4625

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____62,800.00_________

 

Available ____62,800.00_________


 

RESOLUTION NO._________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AN ORIGINAL AGREEMENT WITH ANNAN LANDSCAPING COMPANY FOR HIGHWAY 441 LANDSCAPE MAINTENANCE SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a first amendment to an original agreement executed on August 13, 2007 with ANNAN LANDSCAPING COMPANY, whose address is 991 Explorer Cove, Suite 133, Altamonte Springs, Florida 32701 for providing Highway 441 Landscape Maintenance services pursuant to original bid number ITB 80101.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___ day of __February_______ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk