AGENDA MEMORANDUM

 

 

Meeting Date:           January 24, 2011

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2010-11 Budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax and Gas Tax Funds for carryovers from fiscal year 2009-10.

 

 

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2010-11 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, and Gas Tax Funds for the carryovers from fiscal year 2009-10.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

This budget adjustment includes purchase orders that were issued prior to September 30, 2010, and the amounts were not included in the original budget for 2010-11, as well as projects not completed last fiscal year. 

 

General Fund (G.F.):                                                                        Funding Source

Attorney Fees (City Attorney)                         $      18,893     Fund Balance

Copies of Personnel Policy (HR)                             4,500       Fund Balance

Leadership Development Series (HR)                      9,000      Fund Balance

Online Utility Exchange (IT)                                   7,300      Fund Balance

System Recovery Annual Maint (IT)                        3,000      Fund Balance

Itron Hardware/Software Maint (IT)                       4,444      Fund Balance

One Solution Training (IT)                                    10,000      Fund Balance

Email Archiving Project (IT)                                 37,039      Fund Balance

IVR (IT)                                                               101,500      Fund Balance

Fire Department EMS Grant (IT)                          11,844      Fund Balance

Dispatch Computer Console Grant (IT& PD)        19,701     Federal Grant

Byrne Grant (IT & PD)                                          19,079      Federal Grant

BARR Group (Airport)                                           65,000      Fund Balance

Windsock/Windcone (Airport)                               13,219     State Grant/Fund Balance

Embry Riddle (Airport)                                          15,000      Fund Balance

Obstruction Survey (Transfer to Capital Projects)     1,051    Fund Balance

Ammunition (PD)                                                    1,290      Fund Balance

Byrne Grant- Door & OT (PD)                              12,809      Federal Grant

Digital Equipment Grant (PD)                               27,388      Federal Grant

Byrne Overtime Grant (PD)                                 104,730      Federal Grant

COPS Grant (PD)                                                  14,438      Federal Grant

State Homeland Grant for Training (FD)                 9,000      Federal Grant

Explorers Program (FD)                                             500       Contributions/Donations

Failure Analysis on Generator #3020 (Fleet)            3,466     Fund Balance

Solid Waste Truck (Fleet)                                    208,800      Fund Balance

Police Cruisers (7) (Fleet)                                     151,193      Fund Balance/LOOP

Replace Carver Sidewalks (Streets)                         12,460     Fund Balance

City Hall Elevator (PW Facilities)                           50,000     Fund Balance

Demolition (Housing)                                                       17,096       Fund Balance

Total General Fund                                      $   953,740

 

Stormwater Fund:                                                    

Southwest Design Build Scope                        $      10,435     Fund Balance

Tally Basin                                                            178,474     Fund Balance

Enclose Ditch Lines/ Birchwood                            27,493     Fund Balance

Griffin Rd Church Drainage                                    38,186     Fund Balance

Lake Lorraine Tussock & Veg Removal                  75,000     Fund Balance

Basin Study Lake Hollywood                                158,865     Fund Balance

Whispering Pines Monitoring                                  46,021     Fund Balance

Hollywood Outfall                                                454,645     Fund Balance & State Grant

Childs Street Drainage                                             10,090     Fund Balance

Total Stormwater Fund                                $    999,209                            

 

Greater Leesburg CRA Fund:

Phase II Streetscape Design                            $    200,000     Fund Balance

Total Greater Leesburg CRA Fund            $    200,000

                       

Carver Heights CRA Fund:

Beecher Street Property Improvements           $     11,672      Bond Proceeds

Beecher Street Property Furn/Equipment                2,701     Bond Proceeds

Business Dev Grant Program                               105,000      Bond Proceeds

Housing Rehabilitation Program                          100,000      Bond Proceeds

Demolition Program                                               15,000      Bond Proceeds

First Time Homebuyer DPAP                                31,178      Bond Proceeds

Underground Utility Lines                                      50,000      Bond Proceeds

Entrance Improvements                                       120,000      Bond Proceeds

Park Improvements                                              274,000      Bond Proceeds

Land Purchases                                                    444,654      Bond Proceeds

Total Carver Heights CRA Fund               $ 1,154,205

 

Hwy 441/27 CRA Fund:      

Communications Relocation                           $      93,268      Bond Proceeds

Electric Relocation                                             5,744,711     Bond Proceeds

Mast Arms                                                         1,522,218      Fund Balance & Bond Proceeds         

Sign Grant Program                                              150,000      Fund Balance                                     

Total Hwy 27/441 CRA Fund                      $ 7,510,197

Capital Projects Fund:

Security Improvements                                   $     172,526    State Grant

Runway 13/31 Phase IV Taxiway A Mitigation       161,473  Federal & State Grant, LOOP

Obstruction Survey                                                 42,019     Federal & State Grant, General Fund

Fund Balance

Furniture Country Re-roof                                       65,684     Gas Fund

Thomas Ave Sidewalks                                                       40,426     Gas Tax                      

Lake Pointe Circle                                                  33,268     LOOP

Childs Street Road Rebuild                                     79,925     Gas Tax

McCormack St Road Rebuild                                  74,495     Gas Tax

Transportation                                                     1,000,000    Bond Proceeds

Hwy 441 Streetscape Phase II                                              1,700     LOOP

Employee Wellness Center                                    123,961     Health Insurance Fund

Herlong Park Dock Renovations                             16,096     LOOP

Total Capital Projects Fund                                    $  1,811,573


Electric Fund:

SGIG Grant Professional Services                  $        10,228   Fund Balance

Separation Study for Fruitland Park                            9,973   Fund Balance

AMI Selection Project                                               44,653   Fund Balance

Substation Maintenance                                              2,310   Fund Balance

Substation Circuit Breaker                                            597    Fund Balance

Airport Substation Batteries                                     14,926    Fund Balance

Meters                                                                      16,172    Fund Balance

Underground Carver Heights                                  250,000    Fund Balance

Powersecure                                                             19,817    Fund Balance

Reconducturing                                                   1,708,000    Bond Proceeds & Renewal &

Replacement              

Hwy 441/27 CRA Relocation                              5,744,711   Hwy 441/27 CRA

Distribution Lines                                                2,157,709   Bond Proceeds

Subdivisions                                                             52,923    Bond Proceeds

Substation-Rewind Airport Transformer                808,399    Bond Proceeds & Renewal &

Replacement               

Total Electric Fund                                     $  10,840,418

 

Gas Fund:

Miscellaneous Mains                                                 32,745   Bond Proceeds

Arlington Ridge Main                                              100,000   Bond Proceeds

Water Plant to 470 Main                                      1,865,999   Bond Proceeds

Furniture Country Re-Roof (Capital Projects)           65,684   Fund Balance

Bentley Ridge                                                            79,445    Developer Contributed

Hidden Harbor                                                          38,728   Developer Contributed

Lake Griffin Townhomes                                        113,020   Developer Contributed

Total Gas Fund                                             $   2,295,621              

 

Water Fund:

Consumptive Use Permitting                           $             801  Fund Balance

Water Conservation Plan Development                       8,864  Fund Balance

Plantation Wetland Monitoring                                   4,160   Fund Balance

Annual Wetland Monitoring                                      59,000   Fund Balance

Coquina Coast Ph 2A                                              442,933   Fund Balance 

Hwy 441 Perkins to Griffin                                     371,130   Bond Proceeds

SR 44 (LRMC/Marina Ext.)                                    250,000   Bond Proceeds

Miscellaneous Mains/ Hydrants                           1,228,645   Bond Proceeds

Plantation WTP                                                         53,830   Bond Proceeds

Hypochlorite Conversion- 5 plants                            32,512   Bond Proceeds

Highland Lake WTP                                             3,515,138   Bond Proceeds

Miscellaneous Plant & Storage                                            214,634   Bond Proceeds

Arlington Ridge/Legacy Connection                           6,612   Bond Proceeds

City Core System                                                       21,022   Bond Proceeds

Total Water Fund                                          $   6,209,281

 

Wastewater Fund:

Canal St Warranty                                          $          1,443    Fund Balance

Canal St WWTF Permit Renewal                               3,033    Fund Balance

Sodium Hypochlorite Supply                                      3,477    Fund Balance

Motor Repair                                                              2,082    Fund Balance

Headworks Pump Station                                        168,901   Bond Proceeds

Plantation Master Lift Station                                  10,236    Bond Proceeds

Total Wastewater Fund                               $       189,172

 

Communications Fund:

Miscellaneous Service Equipment                  $                      5,510    Fund Balance

Dead River Road Reroute                                        13,709    Fund Balance

Water Tank Generator                                                           1,500    Fund Balance

Net Enforcer & Router                                            13,000    Fund Balance 

Hwy 441/27 CRA Relocation                                  93,268    Hwy 441/27 CRA      

Total Communications Fund                    $       126,987     

 

Health Insurance Fund:

Basic Medical Supplies- Wellness Center       $            9,000  Fund Balance

Med. & Pharm Supplies-Wellness Center                    8,000   Fund Balance

Employee Wellness Center (Capital Projects)         123,961   Fund Balance

Total Health Insurance Fund                   $        140,961

 

Discretionary Sales Tax Fund (LOOP):

Police Cruisers (General Fund-Fleet)            $          87,003   Fund Balance

Rw 13/31 Phase IV Taxiway A Mitigation

(Capital Projects)                                             4,038   Fund Balance

Lake Pointe Circle (Capital Projects)                        33,268   Fund Balance

Hwy 441 Streetscape Phase II            (Capital Projects)         1,700   Fund Balance

Herlong Park Dock Renov (Capital Projects)            16,096   Fund Balance

Total Discretionary Sales Tax Fund          $       142,105

 

Gas Tax Fund:

Thomas Ave Sidewalks           (Capital Projects)       $         40,426   Fund Balance

Childs Street Road Rebuild (Capital Projects)           79,925   Fund Balance

McCormack St Road Rebuild (Capital Projects)         74,495  Fund Balance

Total Gas Tax Fund                                   $        194,846

 

 


Options:        

  1. Adopt the attached ordinance amending the fiscal year 2010-11 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, and Gas Tax Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

 

Fiscal Impact

The following funds will increase as seen below:

 

 

FUND

FY 2011

ADOPTED

 

CHANGE

FY 2011

AMENDED

General

22,930,659

953,740

23,884,399

Stormwater

2,351,812

999,209

3,351,021

Greater Leesburg CRA

422,429

200,000

622,429

Carver Heights CRA

291,092

1,154,205

1,445,297

Hwy 441/27 CRA

937,870

7,510,197

8,448,067

Debt Service

1,689,539

-0-

1,689,539

Capital Projects

787,205

1,811,573

2,598,778

Electric

71,524,198

10,840,418

82,364,616

Gas

8,525,487

2,295,621

10,821,108

Water

8,376,121

6,209,281

14,585,402

Wastewater

10,212,336

189,172

10,401,508

Communications

1,427,581

126,987

1,554,568

Solid Waste

3,627,791

-0-

3,627,791

Police Pension

863,445

-0-

863,445

Fire Pension

1,394,669

-0-

1,394,669

General Employees Pension

2,415,000

-0-

2,415,000

Health Insurance

5,145,141

140,961

5,286,102

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,606,150

142,105

1,748,255

Gas Tax

935,926

194,846

1,130,772

Building Permits

414,473

-0-

414,473

Police Forfeiture

14,000

-0-

14,000

Police Education Receipts

10,350

-0-

10,350

Magnolia Townhomes

                   171,273

                                -0-

                         171,273

Total

$146,699,868

$32,768,315

$179,468,183

 

Submission Date and Time:    1/19/11 4:23 PM____

 

Department: ______________________

Prepared by:  __________________                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                     

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

ORDINANCE NO._____________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2010-11 BUDGET FOR THE GENERAL, STORMWATER, GREATER LEESBURG CRA, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, HEALTH INSURANCE, DISCRETIONARY SALES TAX, AND GAS TAX FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2009-10; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2010-11 on September 27, 2010, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

            WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2010-11 to provide funds for various projects as adopted at City Commission meetings, and

 

            WHEREAS, such action was not anticipated in the original 2010-11 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2010-11 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2010-11 for the City of Leesburg, Florida:

 

GENERAL FUND

 

 

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

217,720

Contributions/Donations

500

Other Financing Sources:

 

   Transfers from Other Funds

87,003

   Fund Balance Appropriated

648,517           

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

953,740

 

PROPOSED APPROPRIATIONS

 

General Government

626,501

Transportation

105,679

Public Safety

203,413

Economic Environment

17,096

Other Uses:

   Transfers to Other Funds

1,051

TOTAL PROPOSED APPROPRIATIONS

953,740


 

STORMWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

162,500

Other Financing Sources:

 

   Fund Balance Appropriated

836,709

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

999,209

 

PROPOSED APPROPRIATIONS

 

Physical Environment

999,209

TOTAL PROPOSED APPROPRIATIONS

999,209

 

GREATER LEESBURG CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

   Fund Balance Appropriated

200,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

200,000

 

PROPOSED APPROPRIATIONS

 

Economic Environment

200,000

TOTAL PROPOSED APPROPRIATIONS

200,000

 

CARVER HEIGHTS CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds:

1,154,205

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,154,205

 

PROPOSED APPROPRIATIONS

 

Economic Environment

1,154,205

TOTAL PROPOSED APPROPRIATIONS

1,154,205

 

Hwy 441/27 CRA FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

7,020,254

Other Financing Sources:

 

     Fund Balance Appropriated

489,943

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

7,510,197

 

PROPOSED APPROPRIATIONS

 

Economic Environment

7,510,197

TOTAL PROPOSED APPROPRIATIONS

7,510,197

 


 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

370,929

Debt Proceeds

1,000,000

Other Financing Sources:

 

     Transfers from Other Funds

440,644

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,811,573

 

CAPITAL PROJECTS FUND

 

PROPOSED APPROPRIATIONS

 

General Government

123,961

Transportation

1,671,516

Culture/ Recreation

16,096

TOTAL PROPOSED APPROPRIATIONS

1,811,573

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

4,033,613

Other Financing Sources:

 

       Renewal & Replacement

693,418

       Transfers from other Funds

5,744,711

       Fund Balance Appropriated

368,676

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

10,840,418

 

PROPOSED APPROPRIATIONS

 

Physical Environment

10,840,418

TOTAL PROPOSED APPROPRIATIONS

10,840,418

 

GAS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

1,998,744

Other Sources

231,193

Other Financing Sources:

 

       Fund Balance Appropriated

65,684

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

           2,295,621

 

PROPOSED APPROPRIATIONS

 

Physical Environment

2,229,937

Other Uses:

  Transfers to other Funds

65,684

TOTAL PROPOSED APPROPRIATIONS

2,295,621

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

5,693,523

Other Financing Sources:

 

     Fund Balance Appropriated

515,758

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

6,209,281

 

PROPOSED APPROPRIATIONS

 

Physical Environment

6,209,281

TOTAL PROPOSED APPROPRIATIONS

6,209,281

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

179,137

Other Financing Sources:

 

       Fund Balance Appropriated

10,035

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

189,172

 

PROPOSED APPROPRIATIONS

 

Physical Environment

189,172

TOTAL PROPOSED APPROPRIATIONS

189,172

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Transfers from Other Funds

93,268

       Fund Balance Appropriated

33,719

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

126,987

 

PROPOSED APPROPRIATIONS

 

Physical Environment

126,987

TOTAL PROPOSED APPROPRIATIONS

126,987

 

HEALTH INSURANCE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

        Fund Balance Appropriated

140,961

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

140,961

 

 

 

 


 

HEALTH INSURANCE FUND (CONT.)

 

PROPOSED APPROPRIATIONS

 

Physical Environment

17,000

Other Uses:

    Transfers to other Funds

123,961

TOTAL PROPOSED APPROPRIATIONS

140,961

 

DISCRETIONARY SALES TAX FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

        Fund Balance Appropriated

142,105

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

142,105

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

        Transfer to Other Funds

142,105

TOTAL PROPOSED APPROPRIATIONS

142,105

 

GAS TAX FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

         Fund Balance Appropriated

194,846

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

194,846

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

          Transfer to Other Funds

194,846

TOTAL PROPOSED APPROPRIATIONS

194,846

 

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

751,149

Contributions/Donation

500

Other Sources

231,193

Debt Proceeds

21,079,476

Other Financing Sources:

 

     Fund Balance Appropriated

3,646,953

     Renewal & Replacement

693,418

     Transfers to Other Funds

6,365,626

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

32,768,315

 

 

ALL FUNDS 

 

PROPOSED APPROPRIATIONS

 

General Government

750,462

Transportation

1,777,195

Economic Environment

8,881,498

Public Safety

203,413

Physical Environment

20,612,004

Culture & Recreation

16,096

Other Uses:

      Transfers to Other Funds

527,647

TOTAL PROPOSED APPROPRIATIONS

32,768,315

 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of February, 2011.

 

 

 

 

                                                                                                ______________________________

                                                                                                Mayor

 

ATTEST:

 

 

 

______________________________

City Clerk