AGENDA MEMORANDUM

 

 

Meeting Date:           January 24, 2011

 

From:                          Doug Drymon, Deputy City Manager

 

Subject:                      Resolution authorizing  execution of a grant award agreement with Coulomb Technologies, Inc., for two Electric Vehicle (EV) Charging Stations.

 

 

Staff Recommendation:

Staff recommends  approval of the grant award agreement with Coulomb Technologies for two EV charging stations, and authorization for staff to proceed with the deployment of these units in downtown Leesburg.

 

Analysis:

The City has been notified by Coulomb Technologies, Inc., that it has qualified for a grant which will pay for the purchase of two electric vehicle charging stations through the ChargePoint America Program.  This program is made possible by a grant from the US Department of Energy as part of the American Reinvestment and Recovery ACT (ARRA).  The objective is to accelerate the development and production of electric vehicles to substantially reduce petroleum consumption, reduce green house gas production, and create jobs.  There are nine (9) designated regions across the United States where electric vehicles will be introduced during 2010 and 2011.  For more information about this nationwide program, you may access the web:  http://www.chargepointamerica.com/ 

 

There are several cities in the area that are anticipating the installation of this equipment – Mount Dora, Eustis, Tavares, Clermont and Stetson University.  Orlando will be installing several and Orlando Utilities Commission is purchasing 200 units to install throughout their service area.

 

If the City chooses to accept the grant, it will receive two charging stations valued at $8,563.00 each.  Under the terms of the grant agreement, the City’s cost to make these charging stations available to the public will be limited to a one-time network connectivity fee of $1,100.00 ($550.00 per unit) plus the actual cost of installation, which is estimated by our City Electric Department staff to be somewhere between $250.00 and $1,000.00 per unit depending on the availability of an existing electric service at the mounting site.  In addition to these one-time costs, after the grant period expires in two years the City will be required to pay an annual system maintenance fee of $140.00 per unit if it wishes to keep the charging stations in operation.  The City must agree to anonymous data collection to the end of the grant period or October 2013.

 

To be most effective, electric vehicle charging stations should be installed in locations where electric vehicle owners/operators are likely to want to leave their vehicles charging for between 30 minutes and two hours.  Using information obtained from an “on-the-ground” inspection conducted by City staff and several WattNext employees (Coulomb Technologies’ local distributor), as well as input from the Leesburg Partnership, a site has been identified in downtown Leesburg that is felt to meet these criteria (see attached map for the site location).  The proposed site is located in the parking lot adjoining the public parking garage on N. Palmetto Street, across the street from the Library.  This site would cater to the users of electric vehicles who are visiting the Library and/or other downtown establishments, and who might be expected to want to charge their vehicles while doing so.

 

 

Options:

1.  Authorize the execution of all documents required by the grant award and direct staff to proceed with the deployment of the two electric vehicle charging stations.

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The City’s install cost for operating the two charging systems will be limited primarily to the initial installation cost, the annual system maintenance fee, and a one-time network connectivity fee (as previously outlined) totaling approximately $3,000.  This expense was not budgeted but is available in the City Manager Contingency if the grant is approved.  Each vehicle charging session is paid for by the vehicle operator, with the session fee being remitted by Coulomb Technologies to the City, minus a session authorization fee of $0.50 and a processing fee equaling 7.5% of the total session fee.  The City has the sole authority to determine and set in real-time a User’s session fee (including any applicable taxes and regulatory charges).  Any maintenance required by the units outside the warranty period (beginning from the date of installation and running until December 31, 2013) will be the City’s responsibility.

 

 

Submission Date and Time:    1/19/2011 4:23 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB__________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _00-1221-512-9990___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ____$100,000___________

 

Available ___$91,415____________


 

RESOLUTION NO.___________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A GRANT AWARD AGREEMENT WITH COULOMB TECHNOLOGIES, INC., FOR TWO ELECTRIC VEHICLE CHARGING STATIONS; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a grant award agreement with Coulomb Technologies, Inc., whose address is 1692 Dell Avenue, Campbell, CA 95008-6901, for two Electric Vehicle Charging Stations which are to be provided under the ChargePoint America Program.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 24 th day of January 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk