Meeting Date:           March 14, 2011


From:                          Mike Thornton


Subject:                      Purchase request 43434 for the purchase of computer hardware and software support services from Hewlett Packard Company in the amount of $44,544.93.


Staff Recommendation:

Staff recommends approval of purchase request 42360 to Hewlett Packard Company for a total amount of $44,544.93.



This purchase is for computer hardware support and maintenance related to the City’s Information Technology network and infrastructure, primarily for the City’s blade servers and related support hardware and software.  Support and maintenance includes on-site support, parts and materials, four hour on-site response including holidays.


This purchase is the second year of a two-year support agreement previously approved by the Commission June 14, 2010.  The agreement may be cancelled at any time by the City, if desired.  A refund for the unused pro-rated amount would be issued to the City.


This request is for the payment of $44,544.93 providing support and maintenance for the period of July 1, 2011 through June 30, 2012.


This purchase is being made under the State of Florida Purchase Agreement 250-000-09-1.



1.  Approve the payment for year two of the support agreement in the amount of $44,544.93; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact

The department budgeted $40,000.00 for this purchase.  The department will absorb the $4,544.93 overage by category.


Submission Date and Time:    3/9/2011 5:42 PM____

Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. _______JB_________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _001-1633-513.46-33__


Project No. ___________________


WF No. ______________________


Budget  _____$40,000.00_________


Available ____$141,827.74________