AGENDA MEMORANDUM

Meeting Date:           March 14, 2011

From:                          Mike Thornton

Subject:                      Purchase request 43434 for the purchase of computer hardware and software support services from Hewlett Packard Company in the amount of $44,544.93.

Staff Recommendation:

Staff recommends approval of purchase request 42360 to Hewlett Packard Company for a total amount of $44,544.93.

Analysis:

This purchase is for computer hardware support and maintenance related to the City’s Information Technology network and infrastructure, primarily for the City’s blade servers and related support hardware and software.  Support and maintenance includes on-site support, parts and materials, four hour on-site response including holidays.

This purchase is the second year of a two-year support agreement previously approved by the Commission June 14, 2010.  The agreement may be cancelled at any time by the City, if desired.  A refund for the unused pro-rated amount would be issued to the City.

This request is for the payment of $44,544.93 providing support and maintenance for the period of July 1, 2011 through June 30, 2012.

This purchase is being made under the State of Florida Purchase Agreement 250-000-09-1.

Options:

1.  Approve the payment for year two of the support agreement in the amount of $44,544.93; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The department budgeted $40,000.00 for this purchase.  The department will absorb the $4,544.93 overage by category.

Submission Date and Time:    3/9/2011 5:42 PM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes____   No __X___ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-1633-513.46-33__ Project No. ___________________ WF No. ______________________ Budget  _____$40,000.00_________ Available ____$141,827.74________