AGENDA MEMORANDUM

Meeting Date: March 14, 2011

From: Brandy McDaniel, Budget Manager

Subject: Resolution approving the Capital Improvement Plan for fiscal years 2011-20

Staff Recommendation:

Staff recommends approval of a resolution adopting the 10 year Capital Improvement Plan as a planning document.

Analysis:

In February 2010, departments began the yearly update of the 10 year Capital Improvement Plan (CIP). The Finance Department provided the revenue sources and projections.

On March 18, 2010, city staff met with the City Manager to discuss all capital projects. The purpose of this meeting was to facilitate interdepartmental planning and sharing of knowledge, responsibilities, duties, and tasks. The CIP budgets were included into the various departments’ 2010-11 capital budgets and reviewed again during the City Manager budget meetings in May and June of 2010. Projects were adjusted based on available funding and the proposed CIP documents were presented to the City Commission with the proposed 2010-11 budget document in July. Additionally, a CIP workshop was held on November 23, 2010 to review the final CIP documents. The Commission’s recommendations have been incorporated into the final product. The 2011-20 total is $172,011,760, with the fiscal year 2010-11 capital projects total of $7,189,428 included into the current budget.

Capital improvements are a vital part of the operation and growth of the City of Leesburg. Each department will use information from this document in the preparation of upcoming budgets.

Options:

1. Adopt a resolution to approve the 10 year Capital Improvement Plan, or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The adoption of this document will have no direct or immediate fiscal impact. The fiscal year 2010-11 capital expenses were adopted on September 27, 2010 as part of the current budget. The CIP plan is under constant review and is adjusted as the City’s business model changes.

Submission Date and Time: 3/9/2011 5:42 PM____

Department: _Finance______________

Prepared by: _Brandy McDaniel_______

Attachments: Yes____ No ______

Advertised: ____Not Required ______

Dates: __________________________

Attorney Review : Yes___ No ____

_________________________________

Revised 6/10/04

Reviewed by: Dept. Head __JB___

Finance Dept. ___________JB_____

Deputy C.M. ___________________

Submitted by:

City Manager _____________________

Account No. _________________

Project No. ___________________

WF No. ______________________

Budget ______________________

Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, APPROVING THE CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2011-20 PROVIDING THAT PROJECTS SHALL BE EVALUATED ANNUALLY FOR FISCAL FEASIBILITY AND DULY AUTHORIZED BY THE COMMISSION PRIOR TO COMMENCEMENT; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS on November 23, 2010, the City Commission held a workshop to discuss the Capital Improvement Plan projects and to determine priorities;

WHEREAS the Capital Improvement Plan for Fiscal Years 2011-20 incorporates the results of the City Commission workshop;

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Capital Improvement Plan for fiscal years 2011-20 is hereby approved as presented with the provision that projects shall be evaluated annually for fiscal feasibility and duly authorized by the Commission prior to commencement.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 14^th day of March, 2011.

_________________________________

Mayor

ATTEST:

________________________________

City Clerk