AGENDA MEMORANDUM

 

 

Meeting Date:           March 28, 2011

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Supplemental Joint Participation Agreement

                                    Number 1 with FDOT for additional funding for a Security Project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Supplemental Joint Participation Agreement Number 1 for additional funding for a security project at Leesburg International Airport.

 

Analysis:

At the meeting held May 26, 2009, the City Commission accepted a fully funded Joint Participation Agreement (JPA) from the Florida Department of Transportation (FDOT) in the amount of $200,000.00.  The purpose of the funding was to install enhancements to the existing security system at Leesburg International Airport.

 

During the design review process with the Transportation Security Administration (TSA) and FDOT, both agencies suggested additional enhancements to the project.  The attached Scope of Services contains the items in the original design plus the extra items suggested by TSA and FDOT.

 

The additions to the Scope resulted in an increase to the overall project cost.  The final cost of the project will be $349,081.00.  This amount is fully funded by FDOT.  There is no match required from the City of Leesburg.

 

Options:

1.  Approve Supplemental Joint Participation Agreement Number 1; and

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This project is fully funded by FDOT and requires no matching funds.  Available funding from the Fiscal Year 2010 budget has been rolled forward into Fiscal Year 2011.  The availability of the additional funding for this project was not anticipated; therefore it was not budgeted in this fiscal year.  A budget adjustment will be necessary to amend the current airport budget to reflect the additional grant funds. 

 

Funding Source

Funding Amount

Hanson Task Order 1 & Amend #1

Gate 1 Camera

Remaining Balance

FDOT-JPA (100%)

$200,000.00

$75,415.00

$1,477.69

$123,107.31

City Match (0%)

$         0.00

$        0.00

$      0.00

$         0.00

FDOT Supp #1

$149,081.00

 

 

$149,081.00

TOTAL

$349,081.00

$75,415.00

$1,477.69

$272,188.31

 

Submission Date and Time:    3/25/2011 3:21 PM____

 

Department: ___Airport_____________

Prepared by:  ___Charlie Weller_______                     

Attachments:       Yes __X__   No _____

Advertised:   ____Not Required  ___X_                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB__________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-6310__

 

Project No. ___310018__________

 

WF No. ______629020/1________

 

Budget  ______$349,081.00_  _____

 

Available _____$272,188.31______


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 1 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR ADDITIONAL FUNDING FOR A SECURITY PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Supplemental Joint Participation Agreement Number 1 with the Florida Department of Transportation whose address is Special Projects Section – MS 4-521, 719 South Woodland Boulevard, Deland, Florida 32720 for additional funding for a security project to include the installation of security cameras and pedestrian gate locks at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 28th day of March, 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk