AGENDA MEMORANDUM

 

 

Meeting Date:           March 28, 2011

 

From:                          Mike Thornton

 

Subject:                      Resolutions authorizing execution of agreements with Telvent USA Corporation (f/k/a Miner & Miner Consulting Engineers) to change the corporate name  and to add computer software to be used by the electric

                                    and communications utilities.

 

 

Staff Recommendation:

Staff recommends approval of two contracts with Telvent USA Corporation for a corporate name change and for computer software for a three-year total of $105,000.00 to be paid in three annual installments of $35,000.00 each.

 

Analysis:

The City of Leesburg GIS system provides the basis for mapping and asset locations.  Minor and Minor Consulting Engineers, the provider of GIS software used by the City’s utilities, has been acquired by Telvent USA Corporation.    Telvent provides tools, or add-ons, that can be used in conjunction with the City’s existing ESRI mapping software.  The tools allow for designing of the electric infrastructure with the City’s GIS map database serving as the platform.  The resolution  will authorize the change of corporate name on the City’s existing agreements with Minor and Minor and approve  the GIS-based software.

 

The Telvent products to which the City shall have access to during the term of this Agreement are as follows:

 

 

The City currently uses other Telvent products.  This addendum will add additional software modules to those already used.

 

This agreement is a three-year agreement totaling $105,000.00.  The City is obligated to make a $35,000.00 annual payment provided the City Commission approves or appropriates funding for this purpose.

 

The Agreement may only be terminated for non-appropriation of funds or a material breach of the terms of the Agreement by either party.

 

Options:

1.  Approve the resolution authorizing execution of the agreement with Telvent; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact:  

This years’ $35,000.00 payment is budgeted and available in the current fiscal year.  The cost will be funded from the Information Technology Division and will be cost-allocated back to the Electric (95%) and Communications (5%) utilities.  Funds for the 2nd and 3rd years will be requested in subsequent years for budget consideration by Commission.

 

 

Submission Date and Time:    3/25/2011 3:21 PM____

 

Department: _GIS & Electric Utility____

Prepared by:  _Mike Thornton________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.46-35__

                          001-1633-513.46-36__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$35,000.00_________

 

Available ____$35,000.00_________

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENTS 1 AND 2 WITH TELVENT USA CORPORATION CHANGING THE NAME OF THE VENDOR (FORMERLY MINER AND MINER) AND  ADDING ADDITIONAL SOFTWARE MODULES TO A COMPUTER SOFTWARE LICENSE AGREEMENT USED BY THE ELECTRIC AND COMMUNICATIONS UTILITIES FOR A TOTAL OF $105,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute amendments 1 and 2 with Telvent USA Corporation whose address is 4701 Royal Vista Circle, Fort Collins, CO  80528 for a name change by the vendor and adding additional software modules;

 

THAT the amendments change the existing agreement as noted here:

·         Amendment 1 – Change name of the company from Miner & Miner to Telvent USA Corporation as a result of a merger between the two companies.

·         Amendment 2 – Add additional software modules to the existing Enterprise Software License Agreement and amending (increase) the 3-year total cost of the all modules used by the City.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___ day of __March___ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk