GREATER LEESBURG

COMMUNITY REDEVELOPMENT AGENCY

AGENDA MEMORANDUM

Meeting Date:           March 14, 2011

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement with Bellomo-Herbert and Company, Inc. to provide professional design services for the Downtown Streetscape Project

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the agreement with Bellomo-Herbert and Company, Inc. for a total amount of $200,000.00.

Analysis:

The purpose of this project is to contract with a qualified engineering firm to provide design professional services for the next phase (9^th Street to 14^th Street) of the Downtown Streetscape Project. 

Acquisition of professional engineering services is governed by State of Florida Statute 277.055, better known as the Consultants Competitive Negotiation Act or CCNA.  This statute requires professionals be selected based on qualifications evaluated through a Request for Qualifications process.  The Purchasing Division issued RFQ 100423 on August 16, 2010 soliciting interested and qualified firms to submit responses to the RFQ.

On September 14, 2010 the City received seven7 responses the following firms:

• Bellomo-Herbert and Company (B&H), 833 Highland Avenue, Suite 201, Orlando, FL 32803
• Booth, Ern, Straughan, Hiott (BESH), 350 North Sinclair Avenue, Tavares, FL 32778
• Causseau, Hewett & Walpole (CH&W), 6011 NW 1^st Place, Gainesville, FL 32607
• Dyer, Riddle, Mills & Precourt (DRMP), 941 Lake Baldwin Lane, Orlando, FL 32814
• GAI Consultants (GIA), 301 East Pine Street, Suite 500, Orlando, FL 32801
• Jones Edmunds & Associates (JE), 730 NE Waldo Road, Gainesville, FL 32641
• Vanasse Hangen Brustlin (VHB), 225 E. Robinson Street, Suite 300, Orlando, FL 32801

An evaluation committee consisting of four members evaluated the responses according to the published evaluation criteria.  The evaluation results are summarized here with a detailed evaluation sheet attached for your review.

COMPANY NAME	TOTAL POINTS	FINAL RANKING
B&H	183.88	1
CH&W	176.85	2
DRMP	172.37	3
VHB	165.94	4
GAI	159.20	5
BESH	155.86	6
JE	148.26	7

Options:

1.  Authorize execution of the agreement with Bellomo-Herbert and Company, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds of $200,000 are available in the CRA 2010-11 fiscal year budget.

Submission Date and Time:    3/9/2011 5:38 PM3/9/2011 8:21 AM3/2/2011 8:40 AM3/1/2011 12:54 PM____

Department: _City Manager_/ CRA_____ Prepared by:  _Mike Thornton__________                      Attachments:         Yes __X__   No ______ Advertised: Yes__ Not Required ______ Dates: August 15, 2010_____________                      Attorney Review :       Yes _X__  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _____JB_____________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _016-6189-559-3130_________________ Project No. __Z16001_________________ WF No.___ ___________________ Budget  _____$200,000.00_________________ Available ____$200,000.00_________________

RESOLUTION NO._______________

A RESOLUTION OF THE GREATER LEESBURG COMMUNITY REDEVELOPMENT AGENCY CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYORCHAIRPERSON AND SECRETARY CITY CLERK TO EXECUTE AN AGREEMENT WITH BELLOMO-HERBERT AND COMPANY, INC.  FOR PROFESSIONAL SERVICES RELATED TO THE DEP PERMIT RENEWAL FOR THE DOWNTOWN STREETSCAPE PROJECT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the ChairpersonMayor and Secretary City Clerk are hereby authorized to execute an agreement with BELLOMO-HERBERT AND COMPANY, INC. whose address is 833 Highland Avenue, Suite 201, Orlando, FL 32803 for professional engineering services to provide professional design services for the Downtown Streetscape Project pursuant to RFQ 100423.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of __March_______ 2011.

                                                                            __________________________

MayorChairperson

ATTEST:

__________________________

Secretary/City Clerk