Staff recommends approval of a third amendment with Lewis Tree Service, Inc. for a continuation of services ending September 30, 2011.
Lewis Tree Service, Inc. provides tree trimming services primarily to the Electric Department and to other city departments when requested. The City originally contracted with Lewis Tree Service, Inc. in October 2005 for a three year period. The extensions provided for in the original agreement have been exercised.
Invitation to Bid 110071 for tree trimming services was issued to establish a new contract with a vendor. On January 5, 2011, six (6) bids were received. After review and evaluation of the bids, they were all considered non-responsive. There are some areas within the state of work and specifications that need to be revised prior to the bid being reissued.
Staff requests commission approve an extension of the agreement with Lewis Tree Service, Inc. through the end of this fiscal year in order to provide uninterrupted service to the electric department. A revised solicitation will be issued in July 2011 in order to establish a new contract with the selected vendor to be effective October 1, 2011.
1. Authorize execution of a third amendment with Lewis Tree Service, Inc.; or
2. Such alternative action as the Commission may deem appropriate
The Electric Department budget includes funding for tree trimming in the amount of $500,000, of which $176,000 has been spent to date.
Department: _Electric Department _____
Prepared by: _Armida Jones_______
Attachments: Yes__X_ No ______
Advertised: ____Not Required __X____
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. _____JB___________
Deputy C.M. ___________________
City Manager ___________________
Account No. 041-1062-531-4625___
Project No. _415931______________
WF No. ____0688691/1&3________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A THIRD AMENDMENT TO AN EXISTING AGREEMENT WITH LEWIS TREE SERVICE, INC. TO PROVIDE TREE TRIMMING SERVICES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a third amendment to the agreement with Lewis Tree Service, Inc. whose address is 300 Lucius Gordon Drive, West Henrietta, New York 14586, for tree trimming services pursuant to Invitation to Bid #05-21.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of __April_______ 2011.