AGENDA MEMORANDUM

Meeting Date:           April 11, 2011

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase request 43538 to the Sanders Company, Inc. to purchase Variable Frequency Drives for the Environmental Services Department

Staff Recommendation:

Staff recommends approval of purchase request 43538 to the Sanders Company, Inc. for $70,952.00 for the purchase and installation of Variable Frequency Drives (VFD) for High Speed Service Pumps 1 and 2 located at the Main Water Treatment Plant.

Analysis:

The purpose of this purchase is to obtain VFD’s which will serve to maintain a firm pumping capacity during a high flow or fire event. High speed service pumps 1 & 2 do not use VFD’s which limits when these pumps can be used.

This purchase and installation will allow the City to operate all high service pumps in the auto mode, as well as, equalizing the run time on all pumps.  VFD’s provide additional benefits such as reduced power consumption, more efficient motor operation and pumping.

The Environmental Services department has standardized on Danfoss VFD’s.  This purchase will add to Danfoss units already installed within the system.  Sanders Company, Inc. is the manufacturer’s exclusive representative for its variable frequency drives in the State of Florida.  Both the price quotation from Sanders and the sole source letter from the manufacturer have been attached for your review.

Options:

1.  Approve the purchase from the Sanders Company, Inc.; or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

This purchase of $70,952.00 is budgeted and funds are avialable in the current fiscal year.

Submission Date and Time:    4/6/2011 1:18 PM____

Department:    Environmental Services____  Prepared by:    Terry Pollard_________                      Attachments:         Yes  __X__   No ______ Advertised _____ Not Required  __X____ Dates:       N/A______________________                       Attorney Review :       Yes___  No  __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                     Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 043-3099-533.63-10___ Project No.   430006____________ WF No. ____717582____________ Budget  ____$70,952.00_________ Available ___$70,952.00_________