AGENDA MEMORANDUM

 

Meeting Date:           April 11, 2011

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2010-11 Budget for the General, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, Recreation Impact Fees and Magnolia Townhomes funds for the Second Quarter.

 

 

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2010-11 budget for the General, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, Recreation Impact Fees and Magnolia Townhomes Funds for the Second Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

These budget adjustments are required due to the following changes:

 

General Fund (G.F.):                                                                        Funding Source

Overtime Settlement (PD & Attorney)

  (Rollover which was missed)                                    $    107,240      Fund Balance

AC unit for Boy Scout Hut (PW)                              6,223     Contributions/Donations

Community Emergeny Response Team (FD)              810      Contributions/Donations

NSP Property 2125 Anoka Way (Housing)          104,579      NSP Contributions

NSP Property 2107 Aitkins Loop (Housing)          87,843      NSP Contributions

Vehicle/ Equipment Sale at Auction (Fleet)            24,796    Miscellaneous Revenue

Total General Fund                                      $    331,491

 

 

Capital Projects Fund:

Mitigation for R/W 13/31 and Taxiway A      $    426,770     Federal & State Grant, LOOP

   (Rollover which was missed)

Employee Wellness Center                                      61,366     Health Insurance Fund

Post Design for Leesburg Wildwood Trail               20,000     Recreation Impact Fees

Total Capital Projects Fund                                    $    508,136

 

 

 

 

Electric Fund:

Renewal & Replacement Repairs                    $      50,000     Renewal & Replacement

College Drive to Radio Road                              1,724,851     Demand Side Management Savings

Total Electric Fund                                     $  1,774,851

 

 

Gas Fund:

Services                                                                    59,000    Bond Proceeds

Total Gas Fund                                             $       59,000              

 

 

Water Fund:

Reuse System Groundwater Monitoring          $        17,500  Impact Fees

Total Water Fund                                          $        17,500

 

 

Wastewater Fund:

Develop & Implement Pre-treatment Program $       24,640   Impact Fees

Total Wastewater Fund                                 $       24,640

 

 

Communications Fund:

Additional bandwidth (Level 3)                       $        33,711   Fund Balance 

Total Communications Fund                     $        33,711     

 

 

Health Insurance Fund:

Employee Wellness Center (Capital Projects) $       61,366    Fund Balance

Total Health Insurance Fund                     $       61,366

 

 

Discretionary Sales Tax Fund (LOOP):

Mitigation for R/W 13/31 and Taxiway A                 

 (Capital Projects)                                $       19,600    Fund Balance

Total Discretionary Sales Tax Fund          $       19,600

 

 

Recreation Impact Fees:

Post Design for Leesburg Wildwood Trail     

             (Capital Projects)                                 $      20,000    Fund Balance

Total Recreation Impact Fees                     $      20,000

 

 

Magnolia Townhomes:

Road Removal                                                 $      17,500    Transfer from General Fund

Total Magnolia Townhomes                        $      17,500
Options:        

  1. Adopt the attached ordinance amending the fiscal year 2010-11 budget for the General, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, Recreation Impact Fees and Magnolia Townhomes Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

Fiscal Impact

The following funds will increase as seen below:

 

 

FUND

FY 2011

ADOPTED

 

CHANGE

FY 2011

AMENDED

General

24,020,489

331,491

24,351,980

Stormwater

3,351,021

-0-

3,351,021

Greater Leesburg CRA

622,429

-0-

622,429

Carver Heights CRA

1,445,297

-0-

1,445,297

Hwy 441/27 CRA

8,448,067

-0-

8,448,067

Debt Service

1,689,539

-0-

1,689,539

Capital Projects

2,691,720

508,136

3,199,856

Electric

82,364,616

1,774,851

84,139,467

Gas

11,010,620

59,000

11,069,620

Water

14,669,122

17,500

14,686,622

Wastewater

10,431,508

24,640

10,456,148

Communications

1,554,568

33,711

1,588,279

Solid Waste

3,627,791

-0-

3,627,791

Police Pension

863,445

-0-

863,445

Fire Pension

1,394,669

-0-

1,394,669

General Employees Pension

2,415,000

-0-

2,415,000

Health Insurance

5,286,102

61,366

5,347,468

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,752,846

19,600

1,772,446

Gas Tax

1,130,772

-0-

1,130,772

Recreation Impact Fees

-0-

20,000

20,000

Building Permits

414,473

-0-

414,473

Police Forfeiture

14,000

-0-

14,000

Police Education Receipts

10,350

-0-

10,350

Magnolia Townhomes

                   171,273

                           17,500  

                         188,773

Total

$180,005,038

$2,867,795

$182,872,833

 

Submission Date and Time:    4/20/11 5:12 PM____

Department: ______________________

Prepared by:  __________________                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

ORDINANCE NO.__________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2010-11 BUDGET FOR THE GENERAL, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, HEALTH INSURANCE, DISCRETIONARY SALES TAX, RECREATION IMPACT FEES, AND MAGNOLIA TOWNHOMES FUNDS FOR THE SECOND QUARTER; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2010-11 on September 27, 2010, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

            WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2010-11 to provide funds for various projects as adopted at City Commission meetings, and

 

            WHEREAS, such action was not anticipated in the original 2010-11 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2010-11 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2010-11 for the City of Leesburg, Florida:

 

GENERAL FUND

 

 

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Miscellaneous Revenues

24,796

Contributions/Donations

199,455

Other Financing Sources:

 

   Fund Balance Appropriated

107,240           

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

331,491

 

PROPOSED APPROPRIATIONS

 

General Government

34,719

Public Safety

104,350

Economic Environment

192,422

TOTAL PROPOSED APPROPRIATIONS

331,491


 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

407,170

Other Financing Sources:

 

     Transfers from Other Funds

100,966

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

508,136

 

CAPITAL PROJECTS FUND

 

PROPOSED APPROPRIATIONS

 

General Government

61,366

Transportation

426,770

Culture/ Recreation

20,000

TOTAL PROPOSED APPROPRIATIONS

508,136

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated- Renewal & Replacement

50,000

       Fund Balance Appropriated- Demand Side Management Savings

1,724,851

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

1,774,851

 

PROPOSED APPROPRIATIONS

 

Physical Environment

1,774,851

TOTAL PROPOSED APPROPRIATIONS

1,774,851

 

GAS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Debt Proceeds

59,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

59,000

 

PROPOSED APPROPRIATIONS

 

Physical Environment

59,000

TOTAL PROPOSED APPROPRIATIONS

59,000

 

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

     Fund Balance Appropriated- Impact Fees

17,500

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

17,500

 

 

WATER FUND (CONT.)

 

PROPOSED APPROPRIATIONS

 

Physical Environment

17,500

TOTAL PROPOSED APPROPRIATIONS

17,500

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated- Impact Fees

24,640

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

24,640

 

PROPOSED APPROPRIATIONS

 

Physical Environment

24,640

TOTAL PROPOSED APPROPRIATIONS

24,640

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated

33,711

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

33,711

 

PROPOSED APPROPRIATIONS

 

Physical Environment

33,711

TOTAL PROPOSED APPROPRIATIONS

33,711

 

HEALTH INSURANCE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

        Fund Balance Appropriated

61,366

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

61,366

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

    Transfers to other Funds

61,366

TOTAL PROPOSED APPROPRIATIONS

61,366

 

 

 

 

 

 

 

 

DISCRETIONARY SALES TAX FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

        Fund Balance Appropriated

19,600

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

19,600

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

        Transfer to Other Funds

19,600

TOTAL PROPOSED APPROPRIATIONS

19,600

 

RECREATION IMPACT FEES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

         Fund Balance Appropriated

20,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

20,000

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

          Transfer to Other Funds

20,000

TOTAL PROPOSED APPROPRIATIONS

20,000

 

MAGNOLIA TOWNHOMES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Uses:

 

         Transfer from Other Funds

17,500

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS         

17,500

 

PROPOSED APPROPRIATIONS

 

Economic Environment

17,500

TOTAL PROPOSED APPROPRIATIONS

17,500

 

 

 

 

 

 

 

 

 

 

 

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Intergovernmental Revenue

407,170

Contributions/Donation

199,455

Miscellaneous Revenues

24,796

Debt Proceeds

59,000

Other Financing Sources:

 

     Fund Balance Appropriated

241,917

     Fund Balance Appropriated- Renewal & Replacement

50,000

     Fund Balance Appropriated- Impact Fees

42,140

     Fund Balance Appropriated- Demand Side Management Savings

1,724,851

     Transfers from Other Funds

118,466

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

2,867,795

 

ALL FUNDS 

 

PROPOSED APPROPRIATIONS

 

General Government

96,085

Transportation

426,770

Economic Environment

209,922

Public Safety

104,350

Physical Environment

1,909,702

Culture & Recreation

20,000

Other Uses:

      Transfers to Other Funds

100,966

TOTAL PROPOSED APPROPRIATIONS

2,867,795

 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of April, 2011.

 

 

 

 

                                                                                                ______________________________

                                                                                                Mayor

 

ATTEST:

 

 

 

______________________________

City Clerk