AGENDA MEMORANDUM

 

 

Meeting Date:           May 9, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Encore Construction Company for improvements to the Highland Lakes water treatment plant

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Encore Construction Company for water treatment plant (WTP) construction services for $1,970.000.00; and two additive alternates for an additional $50,000.00 resulting in a total contract price $2,020,000.00.

 

Analysis:

This project is to construct water treatment plant improvements at the Highland Lakes WTP.  The improvements include site work, construction of a pump building, well pumps and equipment, electrical equipment and systems, auxiliary generator, installation and connection of all valves and piping, ground storage tank, and Siemens instrumentation and control equipment and systems.

 

The project will convert the existing water treatment plant from an elevated ground storage tank to a ground level storage tank.  Following completion of the improvements and ground storage tank the elevated tank will be dismantled and removed.  The concrete footings of the existing elevated tank will not be removed due to their size and the possibility that demolition may damage some piping that will be installed in the new construction.  The footings do not interfere with the new construction and planned future improvements at the WTP.

 

The City requested contractors to submit pricing on three additive alternates of 1) Demolition of existing elevated tank, 2) Installation of landscaping on and around the WTP site, and 3) Remove existing chain link fence and install new vinyl coated chain link around the WTP site.  The City has selected the contractor to demolish the existing elevated tank and install landscaping.  The City intends to contract with a fencing vendor following construction for the fence replacement.  Staff believes a better price on the fence can be obtained from a local contractor.

 

When this project is completed the water pressure in the system will be greatly improved providing better service to the customers served by this water plant. Once this project is completed, this will ensure the City can meet current and future demand thus keeping us in compliance with all regulatory agencies.

 

On February 21, 2011, the Purchasing Division issued Invitation to Bid (ITB) 110161 inviting interested and qualified firms to submit sealed bids for consideration by the City.  The ITB sought offers for a Base Bid covering 11 major components.  The ITB included three Additive Alternates which could be awarded to the lowest responsible bidder of the Base Bid, should funds be available. All bids received were below the $2,700,000.00 engineer’s opinion of estimated cost which will allow including Additive Alternates.

 

On March 22, 2011, the City received nine responses to the invitation to bid.  The City engineer for this project (AECOM, USA) reviewed the bid submittals and recommended award of the bid to the low bidder, Encore Construction Company following a detailed review of references. 

 

 

SUMMARY OF BIDS

 

BIDDER NAME

Base Bid

Amount

Alternate #1

Tank Demo.

Alternate #2

Landscaping

Total w/ Alternates

 1 & 2

Encore Construction Co.

Winter Garden, FL

$1,970,000

$21,000

$29,000

$2,020,000

Beach Construction Company

Gainesville, FL

$1,997,000

$12,000

$20,000

$2,029,000

Prime Construction Group, Inc.

Orlando, Fl

$2,015,000

$27,097

$23,356

$2,065,453

Sawcross, Inc.

Jacksonville, FL

$2,044,000

$30,000

$20,000

$2,094.000

Brandes Design-Build, Inc.

Clearwater, FL

$2,149,000

$26,000

$24,000

$2,199,000

TLC Diversified, Inc.

Palmetto, FL

$2,177,700

$16,400

$25,900

$2,219,300

Masci Corporation

Port Orange, FL

$2,300,990

$19,600

$28,500

$2,349,000

McMahan Construction Co., Inc.

Deland, FL

$2,306,000

$32,000

$35,000

$2,373,000

Censtate Contractors, Inc.

Winter Haven, FL

$2,344,590

$10,860

$18,825

$2,374,275

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as none of the bidders met the requirements of being considered a LBE. 

 

Options:

1.      Authorize execution of an Agreement with Encore Construction Company for a total of

$2,020,000.00; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The current budget includes $2,020,000.00 which was rolled forward from Fiscal Year 2009-10 and will be funded with available 2007 Bond Funds.

 

 

 

Submission Date and Time:    5/6/2011 3:38 PM____

 

Department:  Wastewater_____________

Prepared by:  Mike Thornton__________                     

Attachments: Yes ___X___   No   ______

Advertised:    Yes________________                     

Dates:             February 20, 2011_______                                 

Attorney Review :       Yes___  No __X___

                                             

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _043-3099-533-6310__ 

 

Project No. __430006___________

 

WF No. _____0459101__________

 

Budget  _____$2,0200,000.00_____

 

Available ____$2,020,000.00_____

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ENCORE CONSTRUCTION COMPANY TO PROVIDE WATER TREATMENT PLANT IMPROVEMENT CONSTRUCTION SERVICES OBLIGATED PURSUANT TO INVITATION TO BID 110161 FOR $2,020,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ENCORE CONSTRUCTION COMPANY whose address is 370 EAST CROWN POINT ROAD, WINTER GARDEN, FLORIDA 34787 for WATER TREATMENT PLANT IMPROVEMENT CONSTRUCTION SERVICES pursuant to Invitation to Bid 110161. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9TH _____day of _May______2011.

 

 

                                                                            _________________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________________ 

City Clerk