AGENDA MEMORANDUM

 

 

Meeting Date:           June 13, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of Amendment 8 with Hewitt Power and Communications

 

 

Staff Recommendation:

Staff recommends execution of Amendment 8 extending a fixed unit price agreement for underground utility installation with Hewitt Power and Communications.

 

Analysis:

In 2002, the City executed an agreement with Hewitt Power and Communications to provide underground utility installation services on a fixed unit price basis.  Approval of this resolution will extend the agreement through September 30, 2012.

 

The total dollars spent with this vendor in all general ledger accounts during fiscal year 2010 was $1,027,802.00.  The total spent this fiscal year through April 30, 2011 is $406,723.49.

 

Options:

1.  Approve the resolution authorizing execution of Amendment 8 to the original agreement with

    Hewitt Power and Communications; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Costs associated with this contract are incurred on an as needed basis by each of the affected utilities.  The services covered under this contract are budgeted in either the utilities repair and maintenance or capital projects budgets.

 

 

Submission Date and Time:    6/10/2011 12:42 PM____

 

Department: _Finance Department_______

Prepared by:  _Mike Thornton_________                      

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB__________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __Various Utilities____

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______ NA_____________

 

Available _____ NA_____________


 

RESOLUTION NO.____________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CONTRACT AMENDMENT 8 WITH HEWITT POWER & COMMUNICATIONS, INC. PROVIDING AN EXTENSION TO A FIXED UNIT COST AGREEMENT FOR UNDERGOUND UTILITY INSTALLATION CONSTRUCTION SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment number 8 to an original agreement with HEWITT POWER AND COMMUNICATIONS, INC. whose address is PO Box 490697, Leesburg, Florida 34749-0697, for providing underground utility installation services for the various City of Leesburg Utility Departments according to the list of contracted items/services.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 13th day of June, 2011

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk