AGENDA MEMORANDUM

 

 

Meeting Date:           June 13, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with All Florida Electric Co., Inc. for the replacement of the East Substation circuit switcher equipment

 

 

Staff Recommendation:

Staff recommends approval of the agreement with All Florida Electric Co., Inc. for providing and installing breaker and relay systems to replace circuit switcher equipment for $218,597.00.

 

Analysis:

This project is to replace a heavily used circuit switcher system at the East Substation located at 501 East Boulevard.  The work includes concrete foundation installation, 69KV 2000 amp circuit breakers and relays.  This new equipment will replace aging and well used equipment that has experienced several failures in the past two years. The new equipment will provide greater control, improve reliability, and protection, and enhance customer electrical service.

 

On March 21, 2011, the Purchasing Department issued Invitation to Bid (ITB) 110201 inviting interested and qualified firms to submit sealed bids for consideration by the City.

 

On April 26, 2011, the City received three responses to the ITB.  The Electric Department has evaluated the bid submittals and recommended award to the low bidder, All Florida Electric Co., Inc. following reference checks from the Sumter Electric Cooperative, Moles and Associates, and the Gainesville Regional Utility.  All sources rated All Florida Electric as excellent and included several favorable comments.

 

SUMMARY OF BIDS

 

 

Bidder Name

 

Location

 

Bid Amount

 

All Florida Electric Co., Inc.

 

Gainesville

 

$218,597.00

 

Reliable Substation Services, Inc.

 

Longwood

 

$289,000.00

 

Progress Energy Florida, Inc.

 

Orlando

 

$335,629.25

 

The Local Business Enterprise (LBE) preference was not a factor in this bid evaluation as none of the bidders met the requirements for being considered a LBE.

Options:

1.  Authorize execution of an agreement with All Florida Electric Co., Inc. for a total of $218,597.00; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

Funding for this project is available in the current Electric capital budget.

 

 

Submission Date and Time:    6/10/2011 12:42 PM____

 

Department:  Electric_________________

Prepared by:   Mike Thornton__________                     

Attachments:         Yes X___   No ______

Advertised: X  ____Not Required ______                     

Dates:   __March 20, 2011______________                     

Attorney Review :       Yes___  No _X___

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1099-531-6410__

 

Project No. __410012__________ _ 

 

WF No. _____718515/1__________

 

Budget  _____$350,000.00________

 

Available ____$218,597.00________


 

RESOLUTION NO._______________

 

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ALL FLORIDA ELECTRIC CO., INC.  TO PROVIDE CIRCUIT SWITCHER REPLACEMENT SERVICES OBLIGATED PURSUANT TO INVITATION TO BID 110201; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ALL FLORIDA ELECTRIC CO., INC. whose address is 2606 ne 17TH TERRACE, GAINESVILLE, FLORIDA 32609 for CIRCUIT SWITCHER REPLACEMENT SERVICES pursuant to Invitation to Bid 110201. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 13th day of June, 2011.

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

__________________________

City Clerk