AGENDA MEMORANDUM

 

 

Meeting Date:           July 25, 2011

 

From:                          Mike Thornton

 

Subject:                      Purchase request 43798 for electric meter testing for the Electric Department

 

 

Staff Recommendation:

Staff recommends approval of purchase request 43798 to M & R Services for electric meter testing for a total amount for this purchase of $21,400.00.  This purchase plus a previous purchase request approved by the City Manager will make an aggregate amount spent with this vendor $42,800.00.

 

Analysis:

This vendor provided meter testing services to the Electric Department.  The Electric Department previously had 200 meters tested at a cost of $107.00 per meter; that expense was within the City Manager’s signature authority.  The Electric Department is now requesting an additional 200 meters be tested, which requires City Commission approval due to the aggregate exceeding $25,000.

 

The previous purchase added to this current request places the aggregate expense at the City Commission approval level.

 

This vendor is used because of a previous agreement between M & R Services and FMPA.  There is no longer a relationship between M & R Services and FMPA, but the Electric Department requests this vendor be used based on positive past performance.  The vendor also provides a very detailed and useful report following the PT & CT testing of each electric meter.

 

Options:

1.  Approve the purchase to M & R Services; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds of $42,800.00 were not specifically budgeted for this service, but are available within the category.  It is important to note that this testing service has resulted in meter adjustments which will generate more revenue than the cost of the services provided.  In addition, the meter testing ensures a smooth transition from the current metering environment to the smart meters by  alleviating any billing discrepancies that would have surfaced as a result of meter change out. 

 


Submission Date and Time:    7/22/2011 5:24 PM____

 

Department: __Electric Department______

Prepared by:  __Mike Thornton_________                     

Attachments:         Yes____   No ___X__

Advertised:   ____Not Required ____X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __041-1062-531.34-10_

 

Project No. ___415860__________

 

WF No. ______NA_____________

 

Budget  ______________________

 

Available _____________________