Staff recommends approval of purchase request 43798 to M & R Services for electric meter testing for a total amount for this purchase of $21,400.00. This purchase plus a previous purchase request approved by the City Manager will make an aggregate amount spent with this vendor $42,800.00.
This vendor provided meter testing services to the Electric Department. The Electric Department previously had 200 meters tested at a cost of $107.00 per meter; that expense was within the City Manager’s signature authority. The Electric Department is now requesting an additional 200 meters be tested, which requires City Commission approval due to the aggregate exceeding $25,000.
The previous purchase added to this current request places the aggregate expense at the City Commission approval level.
This vendor is used because of a previous agreement between M & R Services and FMPA. There is no longer a relationship between M & R Services and FMPA, but the Electric Department requests this vendor be used based on positive past performance. The vendor also provides a very detailed and useful report following the PT & CT testing of each electric meter.
1. Approve the purchase to M & R Services; or
2. Such alternative action as the Commission may deem appropriate
Funds of $42,800.00 were not specifically budgeted for this service, but are available within the category. It is important to note that this testing service has resulted in meter adjustments which will generate more revenue than the cost of the services provided. In addition, the meter testing ensures a smooth transition from the current metering environment to the smart meters by alleviating any billing discrepancies that would have surfaced as a result of meter change out.
Department: __Electric Department______
Prepared by: __Mike Thornton_________
Attachments: Yes____ No ___X__
Advertised: ____Not Required ____X__
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. ___________JB_____
Deputy C.M. ___________________
City Manager ___________________
Account No. __041-1062-531.34-10_
Project No. ___415860__________
WF No. ______NA_____________