AGENDA MEMORANDUM

 

Meeting Date:           August 8, 2011

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2010-11 Budget for the General, Capital Projects, Electric, Water, Wastewater, Communications, Health Insurance and Recreation Impact Fees funds for the Third Quarter.

 

 

Staff Recommendation:

Staff recommends adoption of the attached ordinance amending the fiscal year 2010-11 budget for the General, Capital Projects, Electric, Water, Wastewater, Communications, Health Insurance and Recreation Impact Fees Funds for the Third Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

*Subsequent to the first reading, the proposed General Fund budgetary adjustment was decreased by $12,000.   The decrease was directly attributable to the relocation of Lakefront TV and a change in funding source from General Fund to Electric.  The data center requirements of the Smartgrid project made it was necessary to move Lakefront TV to the available space at the old Parks office.  An updated budget adjustment will be included on the Fourth Quarter budget adjustments.

 

These budget adjustments are required due to the following changes:

 

General Fund (G.F.):                                                                        Funding Source

Community Emergency Response Team (FD)            

    (Lake Cty Eagle Aerie & Lk Cty Ladies Aux) $        500     Contributions/Donations

Police Cruiser #8096 damaged Bikefest (Fleet)         5,201    Miscellaneous Reimbursement

Advertisement for 470 property (Housing)              2,728      Miscellaneous Reimbursement

Move Curb Rebuilds from Capital Projects

     fund to General Fund (Streets)                          73,205      Gas Tax

Children’s program at the Library                             1,000      Contributions/Donations

Community Emergency Response Team (FD)                     

    (Rotary donation, included in budget twice)           (500)    Contributions/Donations

Fuel Purchases (Marina)                                         30,000      Charges for Services

Total General Fund                                      $    112,134

 

 

Capital Projects Fund:

Security Project (Airport)                                $    149,081     State Grant

Move Curb Rebuilds from Capital Projects

     fund to General Fund (Streets)                          (73,205)    Gas Tax

Security Fencing & Design (Airport)                       72,982     State Grant

Lee/Wildwood Trail Survey/Engineering                 5,088     Recreation Impact Fees

Employee Wellness Clinic                                            411     Health Insurance Fund           

Total Capital Projects Fund                                    $    154,357

 

 

 

 

Electric Fund:

Re-roof Transformer Shop                               $      29,148     Renewal & Replacement

Total Electric Fund                                     $       29,148

 

 

Water Fund:

Renewal & Replacement Repairs                    $        15,000  Renewal & Replacement

Total Water Fund                                          $        15,000

 

 

Wastewater Fund:

 Renewal & Replacement Repairs                   $       15,000   Renewal & Replacement

Total Wastewater Fund                                 $       15,000

 

 

Communications Fund:

College to Radio Rd project                           $        25,000    Renewal & Replacement        

Total Communications Fund                     $        25,000    

 

 

Health Insurance Fund:

Employee Wellness Center (Capital Projects) $           411     Fund Balance

Total Health Insurance Fund                     $           411

 

 

Recreation Impact Fees:

Lee/Wildwood Trail Survey/Engineering

             (Capital Projects)                                 $        5,088    Fund Balance

Total Recreation Impact Fees                     $        5,088

 

 


Options:        

  1. Adopt the attached ordinance amending the fiscal year 2010-11 budget for the General, Capital Projects, Electric, Water, Wastewater, Communications, Health Insurance and Recreation Impact Fees Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

Fiscal Impact

The following funds will increase as seen below:

 

 

FUND

FY 2011

ADOPTED

 

CHANGE

FY 2011

AMENDED

General

24,351,980

112,134

24,464,114

Stormwater

3,351,021

-0-

3,351,021

Greater Leesburg CRA

622,429

-0-

622,429

Carver Heights CRA

1,445,297

-0-

1,445,297

Hwy 441/27 CRA

8,448,067

-0-

8,448,067

Debt Service

1,689,539

-0-

1,689,539

Capital Projects

3,199,856

154,357

3,354,213

Electric

84,139,467

                         29,148

84,168,615

Gas

11,069,620

-0-

11,069,620

Water

14,686,622

15,000

14,701,622

Wastewater

10,456,148

15,000

10,471,148

Communications

1,588,279

25,000

1,613,279

Solid Waste

3,627,791

-0-

3,627,791

Police Pension

863,445

-0-

863,445

Fire Pension

1,394,669

-0-

1,394,669

General Employees Pension

2,415,000

-0-

2,415,000

Health Insurance

5,347,468

411

5,347,879

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,772,446

-0-

1,772,446

Gas Tax

1,130,772

-0-

1,130,772

 

Recreation Impact Fees

20,000

5,088

25,088

Building Permits

414,473

-0-

414,473

Police Forfeiture

14,000

-0-

14,000

Police Education Receipts

10,350

-0-

10,350

Magnolia Townhomes

                   188,773

                              -0-  

                         188,773

Total

$182,872,833

$356,138

$183,228,971

 

Submission Date and Time:    8/3/11 12:12 PM____

 

Department: ______________________

Prepared by:  __________________                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

ORDINANCE NO.__________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2010-11 BUDGET FOR THE GENERAL, CAPITAL PROJECTS, ELECTRIC, WATER, WASTEWATER, COMMUNICATIONS, HEALTH INSURANCE AND RECREATION IMPACT FEES FUNDS FOR THE THIRD QUARTER; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2010-11 on September 27, 2010, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

            WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2010-11 to provide funds for various projects as adopted at City Commission meetings, and

 

            WHEREAS, such action was not anticipated in the original 2010-11 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2010-11 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2010-11 for the City of Leesburg, Florida:

 

GENERAL FUND

 

 

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Miscellaneous Revenues

7,929

Contributions/Donations

1,000

Charges for Services

30,000

Other Financing Sources:

 

   Transfer from Gas Tax

73,205

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

112,134

 

PROPOSED APPROPRIATIONS

 

General Government

5,201

Culture/Recreation

31,000

Transportation

73,205

Economic Environment

2,728

TOTAL PROPOSED APPROPRIATIONS

112,134

 

 

 

 

CAPITAL PROJECTS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

State Grant

222,063

Other Financing Sources:

 

     Transfers from Other Funds

(67,706)

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

154,357

 

CAPITAL PROJECTS FUND

 

PROPOSED APPROPRIATIONS

 

General Government

411

Transportation

148,858

Culture/ Recreation

5,088

TOTAL PROPOSED APPROPRIATIONS

154,357

 

ELECTRIC FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated- Renewal & Replacement

29,148

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

29,148

 

PROPOSED APPROPRIATIONS

 

Physical Environment

29,148

TOTAL PROPOSED APPROPRIATIONS

29,148

 

WATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

     Fund Balance Appropriated- Renewal & Replacement

15,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

15,000

 

PROPOSED APPROPRIATIONS

 

Physical Environment

15,000

TOTAL PROPOSED APPROPRIATIONS

15,000

 

WASTEWATER FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated- Renewal & Replacement

15,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

15,000

 

 

 

WASTEWATER FUND (CONT.)

PROPOSED APPROPRIATIONS

 

Physical Environment

15,000

TOTAL PROPOSED APPROPRIATIONS

15,000

 

COMMUNICATIONS FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

       Fund Balance Appropriated- Renewal & Replacement

25,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

25,000

 

PROPOSED APPROPRIATIONS

 

Physical Environment

25,000

TOTAL PROPOSED APPROPRIATIONS

25,000

 

HEALTH INSURANCE FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources:

 

        Fund Balance Appropriated

411

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

411

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

    Transfers to other Funds

411

TOTAL PROPOSED APPROPRIATIONS

411

 

RECREATION IMPACT FEES FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Other Financing Sources

 

         Fund Balance Appropriated

5,088

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

5,088

 

PROPOSED APPROPRIATIONS

 

Other Uses:

 

          Transfer to Other Funds

5,088

TOTAL PROPOSED APPROPRIATIONS

5,088

 

 

 

 

 

 

 

 

 

 

 

 

ALL FUNDS

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Contributions/Donation

1,000

Miscellaneous Revenues

7,929

Charges for Services

30,000

State Grant

222,063

Other Financing Sources:

 

     Fund Balance Appropriated

5,499

     Fund Balance Appropriated- Renewal & Replacement

84,148

     Transfers from Other Funds

5,499

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

356,138

 

ALL FUNDS 

 

PROPOSED APPROPRIATIONS

 

General Government

5,612

Transportation

222,063

Economic Environment

2,728

Physical Environment

84,148

Culture & Recreation

36,088

Other Uses:

      Transfers to Other Funds

5,499

TOTAL PROPOSED APPROPRIATIONS

356,138

 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of July, 2011.

 

 

 

 

                                                                                                ______________________________

                                                                                                Mayor

 

ATTEST:

 

 

 

______________________________

City Clerk