AGENDA MEMORANDUM

 

 

Meeting Date:           August 22, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Approval of Change Order 1 to Purchase Order 527036 to Booth & Associates, Inc. for providing additional engineering services related to the transformer rewind at the Airport Substation

 

 

Staff Recommendation:

Staff recommends approval of Change Order 1 to Purchase Order 527306 to Booth & Associates, Inc. for additional costs for the electrical engineer to test and adjust the rewound/rebuilt transformer at Airport Substation for an additional amount of $8,050.00.   This makes the total cost of services $37,900.00.

 

Analysis:

On February 14, 2011, the Commission approved the original amount of $29,850.00 to Booth & Associates, Inc. for payment for engineering services related to the commissioning of the rewound/rebuilt transformer at Airport Substation.

 

Since the transformer was completely rebuilt and updated, it contains several new monitoring systems and all new relays that needed to be tested and adjusted.  The original scope of work provided for 40 hours of labor, however, a total of 61 hours were needed to complete this project.  To assist in the commissioning of the transformer, the engineer also provided wiring of new equipment and assisted staff in other essential wiring, resolved errors in the original substation drawings, captured the drawing errors on the field mark-ups and resolved errors in the transformer CTs.  This additional work has already been completed in order to not delay bringing the rewound transformer back on-line.

 

Options:

1.  Approve Change Order #1 to Purchase Order #527036 to Booth & Associates, Inc. for an

     additional amount of $8,050.00; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the budget for this purpose and is grant reimbursable through the DOE Smartgrid project.

 

 

 

 

 

 

Submission Date and Time:    8/19/2011 9:53 PM____

 

Department: ___Electric Department_____

Prepared by:  ___Armida Jones________                     

Attachments:         Yes____   No _X_____

Advertised:   ____Not Required _X_____                     

Dates:   __________________________                      

Attorney Review :       Yes___  No _X___

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ________JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1099-531-6310____

 

Project No. _410012______________

 

WF No. ____WF0615068/2_______

 

Budget  ____$8,050.00___________

 

Available ___$8,050.00___________