AGENDA MEMORANDUM

 

 

Meeting Date:           September 26, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of a fourth amendment of an agreement with Lewis Tree Service, Inc.

 

 

Staff Recommendation:

Staff recommends approval of a fourth amendment with Lewis Tree Service, Inc. for a continuation of services ending September 30, 2012.

 

Analysis:

Lewis Tree Service, Inc. provides tree trimming services primarily to the Electric Department and to other departments within the city, when requested.  The City originally contracted with Lewis Tree Service, Inc. in October 2005 for a three year base period.  The original agreement also provided for the City to exercise two one-year extensions beyond the base period.

 

 

This extension is being requested in lieu of rebidding the contract due to several large projects consuming time in both the Electric Utility and Purchasing Division; projects such as AMI-Smart Grid and the Highway 441/27 utility relocation project.  The Electric Department is requesting Amendment Four be approved to extend the agreement for an additional year so as not to delay or interfere with existing projects. Lewis Tree Service has agreed to continue their services until September 30, 2012 at the current pricing.

 

The City appreciates the excellent service and dependability provided by Lewis Tree Service, Inc. and wishes to extend the agreement until September 30, 2012.  The Electric Utility has spent $424,854.40 with Lewis Tree Service, Inc. during the 2011 fiscal year through August 31, 2011.

 

Options:

1.  Authorize execution of a fourth amendment with Lewis Tree Service, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

The Electric Utility has requested $600,000.00 for tree trimming in their upcoming 2012 budget.

 

 

 

Submission Date and Time:    9/22/2011 10:02 PM____

 

Department: _Electric Department______

Prepared by:  _Armida Jones________                     

Attachments:   Yes_ X___   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1062-531.46-25___

 

Project No. ___415931___________

 

WF No. ______________________

 

Budget  _______$600,000_________

 

Available ______$600,000_________

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FOURTH AMENDMENT TO AN EXISTING AGREEMENT WITH LEWIS TREE SERVICE, INC. TO PROVIDE TREE TRIMMING SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute amendment four to an existing agreement   with LEWIS TREE SERVICE, INC., whose address is 300 LUCIUS GORDON DRIVE, WEST HENRIETTA, NEW YORK 14586 for tree trimming services pursuant to Bid #05-21.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th ____ day of __September_______ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk