AGENDA MEMORANDUM

Meeting Date:           September 26, 2011

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution approving Task Order No. 2 with KEMA, Inc. for professional services related to the AMI project.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order No. 2 with KEMA, Inc. for an amount not to exceed $61,000.00.  This amount is based on an estimated level of effort of $55,000.00 in services and an estimated $6,000.00 for travel expenses.

Analysis:

The City of Leesburg has an existing professional services Agreement with KEMA, Inc. previously approved by Commission under resolution 8765, November 22, 2010.  This Agreement was established with KEMA, Inc. as a result of RFP 100362.

The original Agreement included an initial cost of $99,450.00.  The services covered under that cost have been provided.  This Task Order No. 2 is for KEMA, Inc. to provide additional professional services, some of which have already been provided, assisting City staff with Statement of Work creation and review with GE Energy Services.

Options:

1.  Approve the resolution authorizing execution of Task Order No. 2 with KEMA, Inc.; or 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The cost of these services will be funded 50% by the Department of Energy Smart Grid Investment Grant.  The additional 50% may be funded either by the Electric Utility or included in the financing of the AMI Bond Anticipation Note.

Submission Date and Time:    9/22/2011 10:02 PM____

Department: _Electric Department______ Prepared by:  _Mike Thornton_________                       Attachments:         Yes__X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. _041-1099-531.34-10__ Project No. __410015___________ WF No. _____WF0658378/1______ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE TASK ORDER NO. 2 WITH KEMA, INC. FOR $61,000.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Task Order Number 2 to an existing agreement with KEMA, INC whose address is 67 South Bedford Street, Suite 201E, Burlington, MA 01803 for professional services related to the City’s AMI Smart Grid Project pursuant to RFP 100362.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th__ day of _September__ 2011

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk