AGENDA MEMORANDUM

 

Meeting Date:           September 26, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution approving Task Order No. 2 with KEMA, Inc. for professional services related to the AMI project.

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order No. 2 with KEMA, Inc. for an amount not to exceed $61,000.00.  This amount is based on an estimated level of effort of $55,000.00 in services and an estimated $6,000.00 for travel expenses.

 

Analysis:

The City of Leesburg has an existing professional services Agreement with KEMA, Inc. previously approved by Commission under resolution 8765, November 22, 2010.  This Agreement was established with KEMA, Inc. as a result of RFP 100362.

 

The original Agreement included an initial cost of $99,450.00.  The services covered under that cost have been provided.  This Task Order No. 2 is for KEMA, Inc. to provide additional professional services, some of which have already been provided, assisting City staff with Statement of Work creation and review with GE Energy Services.

 

Options:

1.  Approve the resolution authorizing execution of Task Order No. 2 with KEMA, Inc.; or 

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The cost of these services will be funded 50% by the Department of Energy Smart Grid Investment Grant.  The additional 50% may be funded either by the Electric Utility or included in the financing of the AMI Bond Anticipation Note.

 

Submission Date and Time:    9/22/2011 10:02 PM____

Department: _Electric Department______

Prepared by:  _Mike Thornton_________                      

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1099-531.34-10__

 

Project No. __410015___________

 

WF No. _____WF0658378/1______

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE TASK ORDER NO. 2 WITH KEMA, INC. FOR $61,000.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Task Order Number 2 to an existing agreement with KEMA, INC whose address is 67 South Bedford Street, Suite 201E, Burlington, MA 01803 for professional services related to the City’s AMI Smart Grid Project pursuant to RFP 100362.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th__ day of _September__ 2011

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk