AGENDA MEMORANDUM

 

 

Meeting Date:           September 26, 2011

 

From:                          Doug Drymon, Deputy City Manager 

 

Subject:                      Resolution authorizing execution of an Agreement for Project Management Services with The Bond Organization.

 

 

Staff Recommendation:

Staff recommends approval of a Resolution authorizing execution of the attached Agreement for Project Management Services with The Bond Organization.

 

Analysis:

At the September 12, 2011 City Commission meeting, City staff outlined how three of the community’s most important assets – Smart Grid Technology, the Leesburg International Airport, and 3,300 acres of city-owned property located adjacent to Florida’s Turnpike at the CR 470 interchange - are being used to create an economic development initiative that has the potential to generate hundreds of good paying jobs for local residents. 

 

In conjunction with this initiative, staff has previously recommended to the Commission that Mr. Jerry Bond, a professional with knowledge of the energy and aviation industries, be employed to assist with the development and promotion of the Florida Energy and Aerospace Technology Park on the CR 470 property.  During the Commission’s discussion of Mr. Bond’s proposed contract, concern was expressed about the size of Mr. Bond’s monthly retainer and the Commission’s lack of familiarity with his credentials.  The Commission agreed to table taking action on Mr. Bond’s contract for two weeks in order to provide additional time for Commissioners to meet with Mr. Bond individually. 

 

Following the September 12th meeting, staff arranged for Mr. Bond to be available September 15th at City Hall to meet with Commissioners individually.  Mr. Bond was also requested to re-evaluate his retainer and inform staff if a reduction in the amount of the retainer would be acceptable.  In the interest of wanting to demonstrate to the Commission his enthusiasm and commitment to the project, as well as his ability to bring viable companies to the table, Mr. Bond has agreed to consider reducing his retainer to $3,000.00 for a trial period of six months.  In the event that Mr. Bond is successful in securing a signed agreement/contract acceptable to the City from an energy or aerospace company willing to locate in Leesburg, this agreement will be submitted to the Commission for reconsideration with the original request of an $8,000 retainer.  Should Mr. Bond not be successful in securing said contract/agreement within the initial six (6) month term, the parties may agree to extend it for an additional six (6) months after a formal evaluation of his work by the Commission.  There is no obligation under this agreement to reimburse Mr. Bond for any work performed prior to its execution.

 

Options:

1. Approve Resolution which authorizes execution of an Agreement for Project Management Services with The Bond Organization.

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact: 

Under the terms of the revised Agreement for Project Management Services, The Bond Organization will be paid a $3,000.00 monthly retainer plus a Broker’s Commission calculated on the number of new jobs created as a result of businesses locating or expanding in Leesburg and/or the dollar amount of new construction added to the City’s tax rolls.  Upon Commission approval, a budget adjustment will be made from fund balance to provide funding for the Bond organization in the amount of $18,000.

 

 

Submission Date and Time:    9/22/2011 10:02 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1821-542-3410___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _______________________

 

Available _____________________

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, APPROVING AN AGREEMENT WITH THE BOND ORGANIZATION FOR PROJECT MANAGEMENT SERVICES, PLANNING, DESIGN AND MARKETING SERVICES, IN CONJUNCTION WITH THE LEESBURG ENERGY AND AEROSPACE PROGRAM; AND PROVIDING AN EFFECTIVE DATE.       

           

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with The Bond Organization, whose address is 13811 Victor Avenue, Hudson, FL 34667, for project management services, planning, design and marketing services in conjunction with the Leesburg Energy and Aerospace Program.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __26TH ___ day of __September_______ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk