AGENDA MEMORANDUM

 

 

Meeting Date:           October 10, 2011

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation for additional funding for a security project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation for funding for a security project at the airport.

 

Analysis:

The City Commission accepted a fully funded Joint Participation Agreement (JPA) from the Florida Department of Transportation (FDOT) to install enhancements to the existing security system at Leesburg International Airport in May 2009.  The agreement was supplemented in March 2011 to provide for additional enhancements suggested by the Transportation Security Administration (TSA) and FDOT. 

 

This project is now in the construction phase.  During construction, staff determined additional enhancements should be made to improve the overall security system.  The attached JPA provides funding for the following improvements:

 

Electric Services, Inc. will submit a change order to their current agreement for the additional work resulting from these additions at a future meeting.  The amendment to Task Order No. 1 with Hanson Professional Services, Inc. for their additional work is included with this agenda.

 

 

 


Options:

1.  Approve Supplemental Joint Participation Agreement Number 2 with FDOT; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This amendment is fully funded and does not require a match from the City.  The project is included in the airport budget, however, the additional funding from Supplement Number 2 with FDOT was not anticipated and a budget adjustment will be necessary to amend the airport budget to reflect these grant funds.

 

Funding Source

Funding Amount

Engineering Costs

Construction Cost

Balance

FDOT Original JPA & Supplement No. 1

$349,081.00

$75,415.00

$271,527.05

$2,138.95

FDOT Supp No. 2

         $  52,772.00

 

 

$52,772.00

City Match (0%)

$          0.00

 

 

 

TOTAL

$401,853.00

$75,415.00

$271,527.05

$54,910.95

 

 

Submission Date and Time:    10/7/2011 2:12 PM____

 

Department: ___Airport______________

Prepared by:  ___Charlie Weller________                     

Attachments:       Yes __X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___JB_____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-0000-334-42-00__

 

Project No. __310018___________

 

WF No. _____629020/1_________

 

Budget  _____$401,853.00________

 

Available ____$54,910.95_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 2 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR ADDITIONAL FUNDING FOR A SECURITY PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation   whose address is Special Projects Section MS 4-521, 719 South Woodland Boulevard, Deland, Florida 32720 for additional funding for a security project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of October 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk