AGENDA MEMORANDUM

Meeting Date:           October 10, 2011

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation for additional funding for a security project at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation for funding for a security project at the airport.

Analysis:

The City Commission accepted a fully funded Joint Participation Agreement (JPA) from the Florida Department of Transportation (FDOT) to install enhancements to the existing security system at Leesburg International Airport in May 2009.  The agreement was supplemented in March 2011 to provide for additional enhancements suggested by the Transportation Security Administration (TSA) and FDOT. 

This project is now in the construction phase.  During construction, staff determined additional enhancements should be made to improve the overall security system.  The attached JPA provides funding for the following improvements:

• Relocate existing gate operator at Gate 2 for easier access
• Install three fiber optic distribution cables to allow for future expansion
• Relocate data transceiver at electrical vault to allow for improved signal strength
• Locate Obstruction light on camera pole near the Lake County Sheriff Hangar
• Provide larger electrical cabinet at Gate 6 – current cabinet is too small to hold all components
• Add key pad to personnel gate on the west side of the FBO building to allow for access by pilots and passengers after hours
• Add eight bollards at Gate 2 and Gate 9 to protect card readers from damage
• Add one additional PTZ camera (360° movable camera) for Gate 5 to monitor activity
• Revise FBO door from swing to electric bi-parting

Electric Services, Inc. will submit a change order to their current agreement for the additional work resulting from these additions at a future meeting.  The amendment to Task Order No. 1 with Hanson Professional Services, Inc. for their additional work is included with this agenda.

Options:

1.  Approve Supplemental Joint Participation Agreement Number 2 with FDOT; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This amendment is fully funded and does not require a match from the City.  The project is included in the airport budget, however, the additional funding from Supplement Number 2 with FDOT was not anticipated and a budget adjustment will be necessary to amend the airport budget to reflect these grant funds.

Funding Source	Funding Amount	Engineering Costs	Construction Cost	Balance
FDOT Original JPA & Supplement No. 1	$349,081.00	$75,415.00	$271,527.05	$2,138.95
FDOT Supp No. 2	$  52,772.00			$52,772.00
City Match (0%)	$          0.00
TOTAL	$401,853.00	$75,415.00	$271,527.05	$54,910.95

Submission Date and Time:    10/7/2011 2:12 PM____

Department: ___Airport______________ Prepared by:  ___Charlie Weller________                      Attachments:       Yes __X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                       Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ___JB_____________                                     Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-0000-334-42-00__ Project No. __310018___________ WF No. _____629020/1_________ Budget  _____$401,853.00________ Available ____$54,910.95_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT NUMBER 2 WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR ADDITIONAL FUNDING FOR A SECURITY PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Supplemental Joint Participation Agreement Number 2 with the Florida Department of Transportation   whose address is Special Projects Section MS 4-521, 719 South Woodland Boulevard, Deland, Florida 32720 for additional funding for a security project at Leesburg International Airport.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10^th day of October 2011.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk