AGENDA MEMORANDUM

 

 

Meeting Date:           October 10, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing a second amendment to an existing agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of the second amendment with Boone Improvements, Inc. to extend the existing contract thru September 30, 2012.

 

Analysis:

The City originally contracted with Boone Improvements, Inc. in August 2007 for a 3 year period.  Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport.  This second amendment will extend the contract period until September 30, 2012.  The original agreement provides for the City to renew in writing additional one (1) year periods at the City’s option.  The City wishes to exercise that option with this second amendment.

 

The contractor mows the primary area no more than thirteen (13) times each year and the secondary area no more than thirteen (13) times each year according to the schedule provide here.  Mowing may be adjusted to fewer cuttings depending on how fast or slowly the grass grows.

            August             -           Two cuts

            September       -           One cut

            October           -           One cut

            November       -           One cut

            December        -           No cuts

            January            -           No cuts

            February          -           One cut

            March              -           One cut

            April                -           One cut

            May                 -           One cut

            June                 -           Two cuts

                        July                  -           Two cuts

 

The contractor is paid for actual work performed at the following unit prices.

                                               

                                                Mowing Area             Price per Complete Cut

                        Primary Area               $1,879.02

                        Secondary Area                       $     94.90

 

 

The contractor has been paid the listed amounts for the past 3 fiscal years.  The difference in amounts for the fiscal years is due to fewer cuts as needed based on the growth rate of the grass.

 

 

Extension of this contract will allow for uninterrupted mowing services.  The City has received excellent service and dependability from Boone International, Inc. and would like to continue its relationship with this vendor.

 

Options:

1.  Authorize execution of the second amendment with Boone Improvements, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds for mowing services at Leesburg International Airport are budgeted on an annual basis. 

 

Submission Date and Time:    10/7/2011 2:13 PM___

 

Department: _City Manager - Airport__

Prepared by:  _Terry Pollard__________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 001-1821-542-4625

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$30,000___________

 

Available ____$30,000___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECOND AMENDMENT TO AN ORIGINAL AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING SERVICES FOR THE LEEBURG INTERNATIONAL AIRPORT AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a second amendment to an original agreement executed on August 13, 2007 with BOONE IMPROVEMENTS, INC. whose address is P.O. Box 3190, High Springs, FL 32655 for providing large area mowing services at Leesburg International Airport pursuant to original bid number ITB 70251.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _10th __ day of _October __ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk