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AGENDA MEMORANDUM
Meeting Date: October 10, 2011
From: Mike Thornton, Purchasing Manager
Subject: Resolution authorizing a second amendment to an existing agreement with Boone Improvements, Inc. for large area mowing services at Leesburg International Airport
Staff Recommendation:
Staff recommends approval of the second amendment with Boone Improvements, Inc. to extend the existing contract thru September 30, 2012.
Analysis:
The City originally contracted with Boone Improvements, Inc. in August 2007 for a 3 year period. Boone Improvements, Inc. provides large area mowing services for Leesburg International Airport. This second amendment will extend the contract period until September 30, 2012. The original agreement provides for the City to renew in writing additional one (1) year periods at the City’s option. The City wishes to exercise that option with this second amendment.
The contractor mows the primary area no more than thirteen (13) times each year and the secondary area no more than thirteen (13) times each year according to the schedule provide here. Mowing may be adjusted to fewer cuttings depending on how fast or slowly the grass grows.
August - Two cuts
September - One cut
October - One cut
November - One cut
December - No cuts
January - No cuts
February - One cut
March - One cut
April - One cut
May - One cut
June - Two cuts
July - Two cuts
The contractor is paid for actual work performed at the following unit prices.
Mowing Area Price per Complete Cut
Primary Area $1,879.02
Secondary Area $ 94.90
The contractor has been paid the listed amounts for the past 3 fiscal years. The difference in amounts for the fiscal years is due to fewer cuts as needed based on the growth rate of the grass.
- Fiscal Year 2011 - $13,817.44 (through 8/20/2011)
- Fiscal Year 2010 - $17,765.28
- Fiscal Year 2009 - $23,687.04
- Three Year Total - $55,269.76
Extension of this contract will allow for uninterrupted mowing services. The City has received excellent service and dependability from Boone International, Inc. and would like to continue its relationship with this vendor.
Options:
1. Authorize execution of the second amendment with Boone Improvements, Inc.; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Funds for mowing services at Leesburg International Airport are budgeted on an annual basis.
Submission Date and Time: 10/7/2011 2:13 PM___
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Department: _City Manager - Airport__ Prepared by: _Terry Pollard__________ Attachments: Yes_X__ No ______ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _______JB_________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. 001-1821-542-4625
Project No. ___________________
WF No. ______________________
Budget _____$30,000___________
Available ____$30,000___________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SECOND AMENDMENT TO AN ORIGINAL AGREEMENT WITH BOONE IMPROVEMENTS, INC. FOR LARGE AREA MOWING SERVICES FOR THE LEEBURG INTERNATIONAL AIRPORT AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute a second amendment to an original agreement executed on August 13, 2007 with BOONE IMPROVEMENTS, INC. whose address is P.O. Box 3190, High Springs, FL 32655 for providing large area mowing services at Leesburg International Airport pursuant to original bid number ITB 70251.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _10th __ day of _October __ 2011.
__________________________
Mayor
ATTEST:
__________________________
City Clerk