AGENDA MEMORANDUM

Meeting Date:           October 10, 2011

From:                          Jay M. Evans, City Manager

Subject:                      Resolution authorizing a Civil Organization Funding Agreement with Leesburg Cemeteries, Inc. for Fiscal year 2011-12

Staff Recommendation:

Staff recommends execution of the agreement with Leesburg Cemeteries, Inc. for $91,600 for fiscal year 2011-12 civic grant funding.

Analysis:

During the budget process, the Commission and staff determined that civic funding for the FY 11/12 budget would be offered only to those organizations that received funding in FY 10/11.  The funding amount for Leesburg Cemeteries, Inc. was increased by $4,000.00 due to the rising cost of maintaining both the Lone Oak and Shady Oaks cemeteries.  The last funding increase received by Leesburg Cemeteries, Inc. was in October, 2005.

Options:

1.  Approve the funding for the Leesburg Cemeteries, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

A total of $91,600 ($84,000.00 plus utility credit of $7,600.00) is in the fiscal year 2011-12 budget for this purpose.

Submission Date and Time:    10/7/2011 2:13 PM____

Department: ___Administration________ Prepared by:  ___Jay M. Evans_________ Attachments:         Yes _X__   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes _X__  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _042-2021-532-8210__ Project No. ___________________ WF No. ______________________ Budget  ___$91,,600____________ Available __$91,600____________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CIVIL ORGANIZATION FUNDING AGREEMENT WITH LEESBURG CEMETERIES, INC. DURING FISCAL YEAR 2011-12; AND PROVIDING AN EFFECTIVE DATE.

      WHEREAS, it is permissible for cities to make contributions to non-profit corporations where the contributions further a public purpose; and

WHEREAS, Leesburg Cemeteries, Inc. is seeking a contribution from the City of Leesburg to help provide a public service to City residents; and

WHEREAS, in the past there have been formal executed agreements between the City of Leesburg and agencies receiving such contributions; and

WHEREAS, the City of Leesburg desires to continue having such agreements with the various agencies which receive annual contributions;

      NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

      That the Mayor and City Clerk of the City of Leesburg are hereby authorized and directed to execute the Civil Organization Funding Agreement between the City of Leesburg and Leesburg Cemeteries, Inc. whose address is PO Box 490804 Leesburg, Florida 34749-0804 totaling ninety-one thousand six hundred dollars ($91,600.00) during Fiscal Year 2011-12.

      That this resolution shall take effect immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10^th day of October, 2011.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk