AGENDA MEMORANDUM

Meeting Date:           October 10, 2011

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing execution of Amendment No. 2 to Task Order No. 1 for security enhancements at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of Amendment No. 2 to Task Order No. 1 for security enhancements at Leesburg International Airport

Analysis:

The City Commission accepted a fully funded Joint Participation Agreement (JPA) from the Florida Department of Transportation (FDOT) to install enhancements to the existing security system at Leesburg International Airport in May 2009.  The agreement was supplemented in March 2011 to provide for additional enhancements suggested by the Transportation Security Administration (TSA) and FDOT.  An additional fully-funded supplement from FDOT for this project is included on this agenda.

The project is now in the construction phase.  During construction, staff determined additional enhancements should be made to improve the overall system.  Amendment No. 2 with Hanson Professional Services, Inc. covers the engineering costs required to support the additions to the project.  These items include the following:

• Relocate existing gate operator at Gate 2 for easier access
• Install three fiber optic distribution cables to allow for future expansion
• Relocate data transceiver at electrical vault to allow for improved signal strength
• Locate the Obstruction light on camera pole near the Lake County Sheriff Hangar
• Provide larger electrical cabinet at Gate 6 – current cabinet is too small to hold all components
• Add key pad to personnel gate on the west side of the FBO building to allow for access by pilots and passengers after hours
• Add eight bollards at Gate 2 and Gate 9 to protect card readers from damage
• Add one additional PTZ camera (360° movable camera) for Gate 5 to monitor activity
• Revise FBO door from swing to electric bi-parting

Options:

1.  Approve Amendment No. 2 to Task Order No. 1 with Hanson Professional Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This project is included in the airport budget.  It is fully funded and does not require a match from the City.  However, the additional funding from Supplement Number 2 with FDOT was not anticipated and a budget adjustment will be necessary to amend the airport budget to reflect these grant funds. 

Funding Source	Funding Amount	Engineering Costs	Construction Cost	Balance
FDOT Original JPA & Supplement No. 1	$349,081.00	$75,415.00	$271,527.05	$  2,138.95
FDOT Supp No. 2	$ 52,772.00	$  6,400.00		$46,372.00
City Match (0%)	$          0.00
TOTAL	$401,853.00	$81,815.00	$271,527.05	$48,510.95

Submission Date and Time:    10/7/2011 2:12 PM____

Department: _Airport_______________ Prepared by:  _Charlie Weller_________                      Attachments:        Yes _X___   No _____ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ________JB_______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _031-1821-542-3130___ Project No. __310018___________ WF No. _____629020/1_________ Budget  ______$401,853.00_______ Available _____$54,910.95________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO TASK ORDER NO. 1 WITH HANSON PROFESSIONAL SERVICES, INC. FOR ADDITIONAL WORK RELATED TO SECURITY ENHANCEMENTS AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment No. 2 to Task Order No. 1 with Hanson Professional Services, Inc. whose address is 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202 for additional work related to the security enhancements at Leesburg International Airport.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10^th day of October, 2011.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk