AGENDA MEMORANDUM

Meeting Date:           October 24, 2011

From:                          James Feagle, Deputy Director of Public Works

Subject:                      Resolution authorizing Task Order No. 13 with Jones Edmunds & Associates, Inc. for services related to municipal landfill compliance gas and groundwater monitoring

Staff Recommendation:

Staff recommends execution of Task Order No. 13 with Jones Edmunds & Associates, Inc., to provide municipal landfill compliance gas and groundwater monitoring for fiscal year 2012 for $47,800.00.

Analysis:

Jones Edmunds & Associates, Inc. is the Engineering firm the City has been using to perform compliance and monitoring services for the city of Leesburg Municipal Landfill, and the Closed Landfill.  The Florida Department of Environmental Protection (FDEP) requires the City to perform this compliance monitoring, and as a result, this is an ongoing annual cost to the City.

The scope of work is to perform compliance monitoring services for the City Municipal Landfill for the 2012 fiscal year.  Compliance monitoring will be performed according to the requirements of the FDEP Permit No. SF35-0124377-001 and the requirements of the revised Monitoring Plan Implementation Schedule (MPIS) (revised July 6, 2009).  According to FDEP guidelines, sampling and monitoring of closed landfill sites will be required on a long-term basis.

This scope of services is contracted under the City’s existing continuing services contract for engineering services.  The existing continuing services contract was approved by resolution 8316 on October 27, 2008.

Options:

1.  Approve Task Order No. 13 with Jones Edmunds, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds are budgeted and available in the current fiscal year.

Submission Date and Time:    10/18/2011 9:25 AM____

Department: _Public Works/Solid Waste__ Prepared by:  _James Feagle __________                      Attachments:         Yes_X__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes_X_  No ____ _________________________________             Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _JB_______________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _046-5142-534-3130___ Project No. ___________________ WF No. ______________________ Budget  __$49,980.00____________ Available _$49,980.00____________

RESOLUTION NO._______________

A Resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute task order no. 13 with Jones Edmunds, Inc., for services related to municipal landfill compliance gas and groundwater monitoring for fiscal year 2011/2012 for 47,800.00; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Jones Edmunds & Associates, Inc. whose address is 730 NE Waldo Road, Gainesville, Florida, 32641, for professional services.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _24^th ____ day of _October____2011.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________________

City Clerk