AGENDA MEMORANDUM

 

 

Meeting Date:           October 24, 2011

 

From:                          Mike Thornton

 

Subject:                      Purchase request 44106 to Hewlett Packard Company for the purchase of computer network data storage hardware and support.

 

 

Staff Recommendation:

Staff recommends approval of the Information Technology (IT) Department’s purchase request 44106 to Hewlett Packard Company totaling $90,216.00.

 

Analysis:

The IT Department is requesting the purchase of new computer network data storage hardware and five years support.  This purchase will provide additional data storage on the City’s computer network.  There is currently 22 Terabytes (TB) of storage.  This purchase will include approximately 36 TBs of data storage.

 

The existing 22 TBs will be retained for a short period; however, the maintenance and support of the existing storage will be dropped.  The current Storage Area Network or SAN is approximately six years old.  The City currently pays $25,000 per year to HP for maintenance and support of this storage.  The $90,216.00 purchase price of the new storage includes five years maintenance and support by Hewlett Packard.

 

The City is using the State of Florida purchase agreement 250-040-08-1 for technology hardware.  The State makes this competitively bid purchase agreement to agencies and municipalities for the purchase of computer technology hardware.

 

The quoted pricing on this purchase is discounted more than the State of Florida contract.  The pricing provided by Hewlett Packard on this purchase expires at the end of their fiscal year or October 31, 2011.

 

Options:

1.  Approve the purchase to Hewlett Packard Company; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The purchase price of $90,216.00 will be funded from the Information Technology account shown below.  IT has budgeted $95,000 in the 2012 fiscal year for the purchase of data storage.

 

Submission Date and Time:    10/18/2011 9:25 AM____

 

Department: _Information Technology___

Prepared by:   _Mike Thornton__________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ______JB__________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.64-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$95,000.00_________

 

Available ____$95,000.00_________