AGENDA MEMORANDUM

Meeting Date:           November 14, 2011

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement with Allied Universal Corporation pursuant to Invitation to Bid 120011.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an annual fixed unit price agreement with the Allied Universal Corporation for the purchase of chlorine gas.

Analysis:

The City’s Water and Waste Water Divisions use chlorine gas to treat both potable water and waste water.  The purpose of this agreement is to establish a fixed unit price agreement with a vendor to provide chlorine gas in 150 pound bottles and 2,000 pound cylinders.

On September 26, 2011, the Purchasing Division issued Invitation to Bid 120011 for chlorine gas.  Three bids were received and are summarized here.

Vendor	Chlorine Gas – 150# Bottle		Chlorine Gas – 2,000# Cylinder		Estimated Annual Cost
	Unit Price	Extended Cost (190 bottles)	Unit Price	Extended Cost (61 cylinders)
Allied Universal Corp. Miami, FL	$61.00	$11,590.00	$417.00	$25,437.00	$37,027.00
Brenntag Mid-South Henderson, KY	$64.50	$12,255.00	$463.00	$28,243.00	$40,498.00
DPC Enterprises, L.P. Houston, TX	$61.50	$11685.00	$475.00	$28,975.00	$40,660.00

Allied Universal Corporation received a contract for chlorine gas in 2009 and has performed safely and satisfactorily in providing this product to the City in the past.  The Purchasing Division has deemed Allied Universal Corporation the lowest responsive and responsible bidder.

Options:

1.  Approve execution of the agreement with the Allied Universal Corporation   or

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact: 

Funding is budgeted and available for the estimated annual cost of $37,027.00 in the accounts listed below.

Submission Date and Time:    11/10/2011 2:04 PM______

Department: Water & Wastewater__ Prepared by:  Terry Pollard________                      Attachments:         Yes  __X__   No ______ Advertised __X__ Not Required  _______ Dates:    September 25, 2011____________                      Attorney Review :       Yes___  No  __X__ _________________________________            Revised

Reviewed by: Dept. Head ________ Finance  Dept. _____JB___________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 043-3051-533.52-80___ 044-4052-535.52-80__ Project No.   436013/447015______ WF No. ______________________ Budget  ___$37,027.00__________ Available __ $37,027.00__________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH THE ALLIED UNIVERSAL CORPORATION  TO PROVIDE CHLORINE GAS FOR A PERIOD OF 3 YEARS PURSUANT TO INVITATION TO BID 120011; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with the ALLIED UNIVERSAL CORPORATION whose address is 3901 N.W. 115 AVENUE, MIAMI, FLORIDA 33178 for providing all labor and materials for chlorine gas supplies as detailed in Invitation to Bid 120011.

THAT annual purchases under this fixed unit price agreement are approved provided sufficient funds have been budgeted.  Should annual requirements exceed the budgeted amount commission approval is required for the amount(s) exceeding the budgeted amount.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of _November,____ 2011.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk