AGENDA MEMORANDUM

 

 

Meeting Date:           November 14, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing execution of an agreement with Allied Universal Corporation pursuant to Invitation to Bid 120011.

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an annual fixed unit price agreement with the Allied Universal Corporation for the purchase of chlorine gas.

 

Analysis:

The City’s Water and Waste Water Divisions use chlorine gas to treat both potable water and waste water.  The purpose of this agreement is to establish a fixed unit price agreement with a vendor to provide chlorine gas in 150 pound bottles and 2,000 pound cylinders.

 

On September 26, 2011, the Purchasing Division issued Invitation to Bid 120011 for chlorine gas.  Three bids were received and are summarized here.

 

Vendor

Chlorine Gas – 150#

Bottle

Chlorine Gas – 2,000# Cylinder

Estimated Annual Cost

Unit Price

Extended Cost

(190 bottles)

Unit Price

Extended Cost

(61 cylinders)

Allied Universal Corp.

Miami, FL

$61.00

$11,590.00

$417.00

$25,437.00

$37,027.00

Brenntag Mid-South

Henderson, KY

$64.50

$12,255.00

$463.00

$28,243.00

$40,498.00

DPC Enterprises, L.P.

Houston, TX

$61.50

$11685.00

$475.00

$28,975.00

$40,660.00

 

Allied Universal Corporation received a contract for chlorine gas in 2009 and has performed safely and satisfactorily in providing this product to the City in the past.  The Purchasing Division has deemed Allied Universal Corporation the lowest responsive and responsible bidder.

 

Options:

1.  Approve execution of the agreement with the Allied Universal Corporation   or

2.  Such alternative action as the Commission may deem appropriate.

 


Fiscal Impact

Funding is budgeted and available for the estimated annual cost of $37,027.00 in the accounts listed below.

 

Submission Date and Time:    11/10/2011 2:04 PM______

 

Department:  Water & Wastewater__

Prepared by:  Terry Pollard________                     

Attachments:         Yes  __X__   No ______

Advertised __X__ Not Required  _______                     

Dates:    September 25, 2011____________                     

Attorney Review :       Yes___  No  __X__

                                               

_________________________________           

Revised

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3051-533.52-80___

                        044-4052-535.52-80__

 

Project No.   436013/447015______

 

WF No. ______________________

 

Budget  ___$37,027.00__________

 

Available __ $37,027.00__________

 

 


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH THE ALLIED UNIVERSAL CORPORATION  TO PROVIDE CHLORINE GAS FOR A PERIOD OF 3 YEARS PURSUANT TO INVITATION TO BID 120011; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with the ALLIED UNIVERSAL CORPORATION whose address is 3901 N.W. 115 AVENUE, MIAMI, FLORIDA 33178 for providing all labor and materials for chlorine gas supplies as detailed in Invitation to Bid 120011.

 

            THAT annual purchases under this fixed unit price agreement are approved provided sufficient funds have been budgeted.  Should annual requirements exceed the budgeted amount commission approval is required for the amount(s) exceeding the budgeted amount.

 

            THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of _November,____ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk