AGENDA MEMORANDUM

 

 

Meeting Date: November 14, 2011

 

From: Jay M. Evans, City Manager

 

Subject: Resolutions authorizing Agreements for fiscal year 2011-12 Civil Grant funding with Boys and Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties, Hospice Foundation of Lake & Sumter, Inc. d/b/a/Cornerstone Hospice, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center Inc., Men of Distinction and Miss Leesburg Scholarship Program

 

 

Staff Recommendation:

Staff recommends the execution of the agreements for fiscal year 2011-12 civil grant funding with Boys and Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties, Hospice Foundation of Lake & Sumter, Inc. d/b/a Cornerstone Hospice, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center, Inc., Men of Distinction and Miss Leesburg Scholarship Program.

 

Analysis:

During the budget process it was determined that civil funding for the FY 11/12 budget would be offered only to those organizations that received funding in FY 10/11. The funding amount was kept at the same level as in FY 10/11. A letter was sent to each organization in May 2011 advising them of the funding amount offered with a request to either accept or decline the proposal. Following is a list of the organizations that accepted funding and the funding amounts.

 

Boys & Girls Club of Lake and Sumter Counties, Inc. The budget approved on September 26, 2011, recommended $11,700.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Christian Care Center The budget approved September 26, 2011, recommended $1,696.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Dabney Minatee Heritage Group, Inc. The budget approved September 26, 2011, recommended $3,718.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Early Learning Coalition of Lake County The budget approved September 26, 2011 recommended $6,383.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Haven of Lake & Sumter Counties The budget approved on September 26, 2011, recommended $4,358.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Hospice of Lake & Sumter Counties The budget approved on September 26, 2011, recommended $684.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Lake Community Action Agency The budget approved on September 26, 2011, recommended $2,074.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Leesburg Area Chamber of Commerce The budget approved on September 26, 2011, recommended $5,314.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Leesburg Center for the Arts The budget approved September 26, 2011, recommended $11,700.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Leesburg High School Band Parents The budget approved September 26, 2011, recommended $1,749.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Leesburg High School Project Graduation The budget approved September 26, 2011, recommended $1,004.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Leesburg Partnership, Inc. The budget approved September 26, 2011, recommended $15,430.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Life Stream Behavioral Center Inc. The budget approved on September 26, 2011, recommended $3,297.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Men of Distinction The budget approved on September 26, 2011, recommended $5,314.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Miss Leesburg Scholarship Program The budget approved September 26, 2011, recommended $421.00 for fiscal year 2011-12. The attached agreement formalizes this commitment.

 

Options:

1. Approve the execution of the agreements between the City of Leesburg and Boys and Girls Club of Lake & Sumter Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties, Hospice Foundation of Lake & Sumter, Inc. d/b/a cornerstone Hospice, Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., LifeStream Behavioral Center Inc., Men of Distinction and Miss Leesburg Scholarship Program for fiscal year 2011-12 civil grant funding.

2. Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

A total of $166,442.00 was included in the current budget for civil funding. The organizations above total $74,842.00 with the remainder going to the Leesburg Cemeteries $91,600, having been approved by the City Commission on October 10, 2011.

 

 

Submission Date and Time: 11/10/2011 2:04 PM____

 

Department: __City Manager__________

Prepared by: __Jay M. Evans_________

Attachments: Yes_X___ No ____

Advertised: ____Not Required __X___

Dates: __________________________

Attorney Review : Yes _X__ No ____

_________________________________

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance Dept. ____JB____________

Deputy C.M. ___________________

Submitted by:

City Manager ___________________

 

Account No. __042-2021-532-8210

 

Project No. ___________________

 

WF No. ______________________

 

Budget ______$166,442.00______

 

Available _____$74,842.00______

 


 

RESOLUTION NO.________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CIVIL ORGANIZATION FUNDING AGREEMENT WITH THE BOYS AND GIRLS CLUBS OF LAKE & SUMTER COUNTIES, INC., CHRISTIAN CARE CENTER, DABNEY MINATEE HERITAGE GROUP, INC., EARLY LEARNING COALITION OF LAKE COUNTY, HAVEN OF LAKE & SUMTER COUNTIES, HOSPICE FOUNDATION OF LAKE & SUMTER, INC. D/B/A CORNERSTONE HOSPICE, INC., LAKE COMMUNITY ACTION AGENCY, LEESBURG AREA CHAMBER OF COMMERCE, LEESBURG CENTER FOR THE ARTS, LEESBURG HIGH SCHOOL BAND PARENTS, LEESBURG HIGH SCHOOL PROJECT GRADUATION, LEESBURG PARTNERSHIP, INC, LIFESTREAM BEHAVIORAL CENTER, INC., MEN OF DISTINCTION AND MISS LEESBURG SCHOLARSHIP PROGRAM; AND PROVIDING AN EFFECTIVE DATE.

 

 

WHEREAS, it is permissible for cities to make contributions to non-profit corporations where the contributions further a public purpose; and

WHEREAS, the Boys and Girls Clubs of Lake & Sumer Counties, Inc., Christian Care Center, Dabney Minatee Heritage Group, Inc., Early Learning Coalition of Lake County, Haven of Lake & Sumter Counties, Hospice Foundation of Lake & Sumter, Inc. d/b/a Cornerstone Hospice, Inc., Lake Community Action Agency, Leesburg Area Chamber of Commerce, Leesburg Center for the Arts, Leesburg High School Band Parents, Leesburg High School Project Graduation, Leesburg Partnership, Inc., Lifestream Behavioral Center, Inc., Men of Distinction and Miss Leesburg Scholarship Program are seeking contributions from the City of Leesburg to help provide a public service to City residents; and

 

WHEREAS, in the past there have been formal executed agreements between the City of Leesburg and agencies receiving such contributions; and

 

WHEREAS, the City of Leesburg desires to continue having such agreements with the various agencies which receive annual contributions;

 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

That the Mayor and City Clerk of the City of Leesburg are hereby authorized and directed to execute the Civil Organization Funding Agreement between the City of Leesburg and each entity listed above for the amount listed in each contract.

That this resolution shall take effect immediately.

 


 

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 14th day of November, 2011.

 

 

 

________________________________

Mayor

 

ATTEST:

 

 

ญญ____________________________________

City Clerk