AGENDA MEMORANDUM

 

 

Meeting Date:           November 14, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

SUBJECT:                  Authorizing execution of an agreement with Croft Contracting, Inc. for the Tally Basin Stormwater Improvements     

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Croft Contracting, Inc., for the Tally Basin Stormwater Improvement construction services for $215,175.07.

 

Analysis:

This project is to construct storm water improvements for the area defined as the Tally Drainage Basin located on Tally Rd. approx 600’ East of Tally Box and running South along the former CSX Railroad bed.

 

The improvements include upsizing and rerouting stormwater lines that are currently old and severely undersized. The new lines were designed and sized using the City of Leesburg storm water model.  The new routing and upsizing of stormwater lines will alleviate flooding conditions in the Tally stormwater basin.

 

On September 19, 2011, the Purchasing Division issued Invitation to Bid (ITB) 110321 inviting interested and qualified firms to submit sealed bids for consideration by the City.  The ITB sought offers for a base bid for construction of the improvements.  The engineer’s opinion of estimated cost was $271,490.94.

 

On October 20, 2011, the City received seven responses to the invitation to bid.  The bid responses are summarized here.  Bid responses were reviewed by Storm Water staff and the engineer of record, Jones Edmunds.  The low bidder, Croft Contracting was deemed responsive and responsible.  Past performance reference checks were completed and all came back favorable.  Purchasing staff have deemed Croft Contracting the lowest responsible and responsive bidder.

 

Application of the City’s Local Business Enterprise (LBE) policy was not triggered.  Current policy as adopted by the Commission requires the bid of a local or local qualified vendor to be no more than 1% higher than the lowest non-local bidder.  In this case, the bid submitted by the second low bidder, a local bidder, Paqco, Inc. is 3.9% higher than the low bidder.
SUMMARY OF BIDS

 

BIDDER NAME

Location

Base Bid Amount

Responsive & Responsible

Croft Contracting, Inc.

Inverness

$215,175.07

Yes

Paqco, Inc

Leesburg

$223,940.75

Yes

Stage Door II, Inc.

Apopka

$232,730.90

Yes

Atlantic Civil Constructors

Orlando

$243,579.69

Yes

Art Walker Construction

Lowell

$262,395.10

Yes

Marlon Dunn Contracting

Plant City

$281,724.35

Yes

Wal-Rose, Inc.

Port Orange

$351,657.25

Yes

 

 

Options:

1.  Authorize execution of an Agreement with Croft Contracting, Inc. for a total of $215,175.07; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

This project was budgeted in FY 2010-11 and will need to be rolled to the current year.  The amount available is $288,000 which will require commission approval.

 

 

Submission Date and Time:    11/10/2011 2:04 PM____

 

Department:  Wastewater_____________

Prepared by:  Mike Thornton__________                      

Attachments: Yes ___X___   No   ______

Advertised:    Yes________________                     

Dates:             September  18, 2011_______                                

Attorney Review :       Yes___  No __X___

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _014-7099-537.63-10__ 

 

Project No. __140002___________

 

WF No. _____0274832__________

 

Budget  _____$0_______________

 

Available ____$0_______________

 

RESOLUTION NO._______________

 

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CROFT CONTRACTING, INC. TO PROVIDE STORMWATER IMPROVEMENT CONSTRUCTION SERVICES OBLIGATED PURSUANT TO INVITATION TO BID 110321; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with CROFT CONTRACTING, INC. whose address is P. O. BOX 1594, INVERNESS, FLORIDA 34451 for STORMWATER IMPROVEMENT CONSTRUCTION SERVICES pursuant to Invitation to Bid 110321. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __14th ____day of _November 14,____2011.

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

___________________________________

City Clerk