AGENDA MEMORANDUM

 

 

Meeting Date:           December 12, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing a first amendment to an existing agreement with Z-Coffee Corporation for food and drink service concessions at the Leesburg Public Library

 

 

Staff Recommendation:

Staff recommends approval of the first amendment with Z-Coffee Corporation to extend the existing agreement thru December 31, 2013.

 

Analysis:

The City originally executed an agreement with Z-Coffee Corporation for a term beginning January 1, 2007 and ending on December 31, 2011, pursuant to RFP-06-07.  Z-Coffee Corporation rents a space located in the front corner of the Leesburg Public Library.  The company pays 5% of pre-tax gross income to the City of Leesburg on a monthly basis as rent for this space.

 

Z-Coffee Corporation became delinquent on their payments due to the economic decline, but they have entered into a payment plan with the City Finance Department to make bi-monthly payments.  This allows the café to pay their current rent and also to catch up on the past due amount.

 

The original agreement states that this Agreement may be renewed for three (3) additional two (2) year terms if both parties agree.  This first amendment will extend the contract period until December 31, 2013.  The City wishes to exercise the option to renew for another two years with this first amendment. 

 

Extension of this contract will allow for uninterrupted concession services at the library.  Retaining the existing company would minimize confusion and cost by transferring to a new company.  The City has received excellent service and dependability from Z-Coffee Corporation and since this vendor is making a concerted effort to pay the delinquent amounts and bring their account up to current status, the City would like to continue its relationship with this vendor.

 

Options:

1.  Authorize execution of the first amendment with Z-Coffee Corporation; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

There is no fiscal impact from this agreement because the vendor pays the City for space rented.

 

 

Submission Date and Time:    12/9/2011 6:38 PM_____

 

Department: _Library________________

Prepared by:  _Armida Jones___________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No.  001-0000-362-11-01__

 

Project No. _______N/A_________

 

WF No. __________N/A_________

 

Budget  __________N/A_________

 

Available _________N/A_________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AN EXISTING AGREEMENT WITH Z-COFFEE CORPORATION TO PROVIDE FOOD SERVICE CONCESSIONS AT THE LEESBURG PUBLIC LIBRARY; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a first amendment to an existing  agreement  with Z-COFFEE CORPORATION, whose address is 1428 E. Semoran Boulevard, Suite 107, Apopka, Florida 32703, for providing food service concessions at the Leesburg Public Library.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _12th____ day of _December________ 2011.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk