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AGENDA MEMORANDUM
Meeting Date: December 12, 2011
From: Mike Thornton, Purchasing Manager
Subject: Purchase request 44163 for electric meter testing for the Electric Department
Staff Recommendation:
Staff recommends approval of purchase request 44163 to M & R Services, Inc. for electric meter testing. This purchase request for testing of 100 meter sites in the amount of $10,700.00 plus the future testing of 150 meter sites in the amount of $16,050.00 in January will bring the total amount to $26,750.00.
Analysis:
The vendor has provided meter testing services to the Electric Department last fiscal year by testing 500 meter sites at a cost of $107.00 per meter. The Electric Department is now requesting an additional 250 meters be tested to complete this project.
The testing is required to verify accuracy and proper installation at each test site. This testing will ensure a smooth transition from the current metering environment to the smart meters by alleviating any billing discrepancies that would have surfaced as a result of meter change out.
A detailed report is submitted to the Electric Department by M & R Services, Inc. for each meter site tested.
Options:
1. Approve the purchase to M & R Services; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Funds are budgeted and available for this service in the account listed.
Submission Date and Time: 12/9/2011 6:38 PM____
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Department: _Electric Department_______ Prepared by: _Armida Jones___________ Attachments: Yes____ No __X___ Advertised: ____Not Required ___X___ Dates: __________________________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _______JB_________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _041-1062-531-34-10__
Project No. __415860____________
WF No. ______________________
Budget _____$26,750.00_________
Available ____$26,750.00_________ |