AGENDA MEMORANDUM

 

 

Meeting Date:           December 12, 2011

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase request 44163 for electric meter testing for the Electric Department

 

 

Staff Recommendation:

Staff recommends approval of purchase request 44163 to M & R Services, Inc. for electric meter testing. This purchase request for testing of 100 meter sites in the amount of $10,700.00 plus the future testing of 150 meter sites in the amount of $16,050.00 in January will bring the total amount to $26,750.00.

 

Analysis:

The vendor has provided meter testing services to the Electric Department last fiscal year by testing 500 meter sites at a cost of $107.00 per meter.  The Electric Department is now requesting an additional 250 meters be tested to complete this project.

 

The testing is required to verify accuracy and proper installation at each test site.  This testing will ensure a smooth transition from the current metering environment to the smart meters by alleviating any billing discrepancies that would have surfaced as a result of meter change out. 

 

A detailed report is submitted to the Electric Department by M & R Services, Inc. for each meter site tested.

 

Options:

1.  Approve the purchase to M & R Services; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are budgeted and available for this service in the account listed.

 

Submission Date and Time:    12/9/2011 6:38 PM____

 

Department: _Electric Department_______

Prepared by:  _Armida Jones___________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required ___X___                     

Dates:   __________________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1062-531-34-10__

 

Project No. __415860____________

 

WF No. ______________________

 

Budget  _____$26,750.00_________

 

Available ____$26,750.00_________