AGENDA MEMORANDUM

Meeting Date:           November 28, 2011

From:                          Mike Thornton, Purchasing Manager

SUBJECT:                  Resolutions authorizing execution of amendments to extend continuing services agreements with Dyer, Riddle, Mills and Precourt, Inc. and Southeastern Surveying and Mapping Corporation for professional surveying services

Staff Recommendation:

Staff recommends adoption of the resolution authorizing execution of contract amendment number one with Dyer, Riddle, Mills and Precourt, Inc. and Southeastern Surveying and Mapping Corporation.

 Analysis:

The City has competitively awarded contracts with Dyer, Riddle, Mills and Precourt, Inc. and Southeastern Surveying and Mapping Corporation, for the firms to provide professional surveying services, which are due to expire. 

Amendment one authorizes these agreements to continue on an as needed basis pursuant to the term and termination provisions of the initial agreement as approved by resolution 8335.

Options:

1. Approve the attached resolution authorizing the execution of the contract amendment with Dyer, Riddle, Mills and Precourt, Inc. and Southeastern Surveying and Mapping Corporation, or
2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

The actual fiscal impact is unknown at this time.   Actual expenditures will depend on hours billed for plan review, consulting, and other fee based services. Special projects will be estimated and detailed in separate task orders. The cost of the project based work will be charged to the specific project.  As future projects are identified commission approval will be sought when the project cost warrants such approval. Any costs associated with developer related work will be recovered from the private party.

Submission Date and Time:    12/14/11 7:44 PM___

Department:  Public Works__________ Prepared by: _ Terry Pollard________                  Attachments:  Yes __X__   No ________ Advertised:   ____Not Required __X___ Dates:   _                           _____                      Attorney Review :       Yes___  No _X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _____JB___________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account:     _N/A______________ Project No _N/A_______________ WF No.      _N/A_______________ Budget :     _N/A_______________ Available:   _N/A_______________