AGENDA MEMORANDUM

Meeting Date:           December 19, 2011

From:                          Mike Thornton, Purchasing Manager

                                                For:  Kevin Bowman, Fire Chief

Subject:                      Purchase request 44263 to Physio-Control, Inc. for the purchase of three LifePak 15 monitor/defibrillators and upgrading one LifePak 12 monitor/defibrillator

Staff Recommendation:

Staff recommends the approval of purchase request 44263 to Physio-Control, Inc. for the total amount of $87,719.47.

Analysis:

Currently the Fire Department has four LifePak 12 Monitor/Defibrillators that are over ten years old and near the end of their functional life.  The department is requesting the purchase of three monitors/defibrillators to replace these older units. One LifePak 12 will be upgraded and used as a backup.  The cost of the LifePak 12 upgrade and total cost will be offset with the trade-in of three existing LifPak 12, trade-in total of $10,500.

Purchasing staff recommend this be approved as a Sole Source purchase to Physio-Controls, Inc. for the reasons detailed here. There are other monitors/defibrillators for responders on the market; however, the Fire Department requests the LifePak 15 be purchased from Physio-Control, Inc. to maintain equipment standardization within the Leesburg Fire Department and maintain continuity with Lake County Fire.  Purchase of the LifePak 15 will provide familiarity among the firefighters that use this equipment.  While the LifePak 15 is a newer model than the LifePak 12 currently used, the controls, layout, and functionality will be identical to the other LifePak 15 monitor/defibrillator the department currently has. 

Options:

1.  Approve the purchase request to Physio-Control, Inc. or;

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The total purchase price of $87,719.47 is available in the account listed.  The department has budgeted $90,000.00 for this purchase and upgrade.

Submission Date and Time:    12/14/2011 7:44 PM____

Department: _Fire Department__________ Prepared by:  _Mike Thornton________ Attachments:         Yes____   No ___X__ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-2220-522.64-10_ Project No. ___________________ WF No. ______________________ Budget  _____$90,000.00________ Available ____$90,000.00_________