AGENDA MEMORANDUM

Meeting Date:           December 19, 2011

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

Subject:                      Approval of Succession Plan and Reorganization of Department

Staff Recommendation:

Staff recommends approval of attached succession plan and reorganization.

Analysis:

The director is expecting retirement in mid-2014.  Given the complexity, the wide variety of responsibilities, and the scope and scale of the projects within the department’s span of control, it is prudent to undertake succession planning to ensure an orderly transition to a new director.  The attached plan provides the means for this to occur with no disruption to the department’s operations or its ability to execute its mission.

Additionally, the attached plan reorganizes the department into functional areas that better reflect the current overall department responsibilities.

Options:

1.  Approve the attached succession plan and reorganization as presented; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact:

The fiscal impact for FY 2011-12 is:

• Reclassify Maintenance Manager to temporary title of Senior Deputy Director
• Water:  $10,913 (50%)
• Wastewater:  $10,913 (50%)
• Reclassify Administrative Assistant II to Business Analyst
• Wastewater:  $4,739 (100%)
• Reclassify Administrative Assistant I to Adminstrative Assistant II
• Solid Waste:  $2,303 (100%)
• Reclassify Administrative Assistant II to Clerical Assistant
• Public Works:  Decrease of $18,054 (100% General Fund)

These changes, if approved will be reflected in an appropriate budget amendment for FY 2011-12.  Future fiscal years will provide appropriate budgeted amounts.

Submission Date and Time:    12/14/2011 7:44 PM____

Department: Environmental Services/Public Works Prepared by:  R.Sharp                      Attachments:         Yes X    No ______ Advertised:   ____Not Required  X                      Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head rss Finance  Dept. ______JB__________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. Various, as noted Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________